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Estates Coordinator (Temporary – 6 Months)
Location: Battersea Rise, London, SW11
Reporting to: Estates Director
Working Hours: Monday to Friday, 8am–5pm (occasional evenings/Saturdays with paid overtime)
Contract: 6 month contract – potential to become permanent
Start Date: ASAP
Overview:
An experienced and proactive Estates Coordinator is required to support the day-to-day operations of a busy estates and facilities department. This varied role will suit someone with strong administrative skills, a good understanding of compliance and facilities processes, and the ability to coordinate contractors and internal systems effectively.
Working all year round, the role is based on-site in Battersea and offers the chance to be part of a collaborative, high-performing team in a well-established organisation.
Key Responsibilities:
- Oversee service contracts and maintain compliance records and databases
- Manage and streamline key/asset management systems
- Support the Estates Helpdesk, issuing and tracking maintenance tickets
- Assist with procurement, contractor management, and policy compliance
- Contribute to the preparation of reports, risk assessments, and training records
- Monitor and log utilities, vehicle fleet data, and stock levels
- Help ensure readiness for inspections and audits across health & safety and estates compliance
- Participate in the implementation of a computer-aided facilities management (CAFM) system
Skills & Experience Required:
- 2+ years' experience in administration or office support (essential)
- Strong IT proficiency, including Microsoft Office, OneDrive/SharePoint (essential)
- Excellent communication and organisational skills
- Strong multitasking ability in a busy operational environment
- Previous experience in estates/facilities or the education sector (desirable)
- Familiarity with compliance requirements, H&S, or project management (desirable)
What’s on Offer:
- Competitive hourly/daily rate (DOE) + overtime
- Opportunity to work within a collaborative and well-structured estates team
- All-year-round, on-site role with a chance of permanency
- Involvement in compliance, health & safety, and facilities projects
