Secretary / Assistant

Secretary / Assistant

Award-winning Technology Academy - £31,500

This leading and award-winning Technology Academy based in South West London is looking for an experienced Secretary / Assistant to provide high quality support within the Academy’s main office including reception cover.  This is a great opportunity to work in an interesting and rewarding role.

Working as part of the admin team, you will be required to act in a professional manner at all times, demonstrating confidentiality, discretion and maturity.  Daily contact with a wide range of students, parents, teachers and staff will require flexibility, proactivity and good interpersonal skills.

Duties and responsibilities :

• To provide secretarial support to the Deputy Principals/Assistant Principals, including diary management, booking appointments with parents, sending emails and screening calls.
• Taking and producing minutes for the Executive Board, Finance and Resource meeting as well as for parent meetings throughout the year. 
• Administration of Sixth Form Admissions.
• Maintaining the Academy’s student filing system and archiving system.
• Reception cover at lunchtimes and after the full-time receptionist has left.
• Managing the daily post, special deliveries and recorded deliveries.
• Composing verification letters for students.
• Maintaining professional development database.
• Administration for the SIMS Activity Parents App, sending various trip information out to parents, monitoring student clubs and inputting registers for the clubs.

Requirements :

• Secretarial experience in a similar professional environment
• Experience of minute taking essential
• Great interpersonal skills with a courteous telephone / reception manner.
• Good IT skills using Microsoft Office, knowledge of School Information System (SIMS) is useful but not essential as training will be given.
• A flexible, calm approach, able to work well under pressure
• Someone who enjoys being part of a busy team as well as being able to work independently using initiative
• DBS clearance beneficial but not essential.

Hours:            36.5 per week, Monday to Thursday 9.15am – 5.45pm, Friday 9.00am – 4.45pm

Holiday :        5 weeks per year to be taken during school holidays

Start date :     ASAP

Location :      close to the A3, East Putney tube station and Putney main line