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Bookkeeper/Admin
Full time permanent
£30,000-£40,000
Maidstone, Kent
As the first point of contact for our company, you will play a crucial role in providing excellent customer service and ensuring the smooth running of our daily operations.
Responsibilities:
• Answering and directing incoming telephone calls, acting as the first point of contact for all telephone enquiries.
• Managing and scheduling site visits through our booking system.
• Maintaining and updating our works calendar, ensuring accuracy and efficiency.
• Responding to and managing email enquiries, providing timely and professional communication.
• Liaising with clients, building rapport and ensuring their needs are met.
• Providing administrative support to engineers and surveyors, including assisting with the production of reports (e.g., formatting, proofreading, collating information).
• Maintaining and organising physical and digital files, ensuring they are up-to-date an easily accessible.
• Performing other general administrative tasks as required.
• Maintain accurate financial records using accounting software (Xero).
• Record all financial transactions including purchases, sales, receipts, and payments.
• Reconcile bank, credit card, and supplier statements.
• Process accounts payable and receivable, ensuring timely payments and collections.
• Prepare and submit VAT returns, CIS (if applicable), and other tax filings.
• Assist with payroll preparation and employee expense reimbursements.
• Produce monthly financial reports and support management with budget tracking.
• Liaise with external accountants during year-end and audit processes.
• Monitor cash flow and help maintain financial health of the business.
• Maintain confidentiality and security of all financial data
Requirements:
• Good knowledge of Microsoft 365
• Excellent verbal and written communication skills
• Able to manage multiple tasks and prioritise workload.
• Strong Xero Experience
• Ability to meet deadlines and work under pressure with limited supervision
If this role is of interest, please apply today
