Executive Assistant to the Director
Manchester
Circa £40,000 per annum (dependent on experience)
Full-time (35 hours), Permanent
The Role:
We’re looking for an experienced and highly organised Executive Assistant to support the new Director of a leading scientific research institute based in Manchester. This is a fast-paced, high-profile role at the centre of a nationally and internationally recognised organisation, where no two days are the same. You’ll provide full executive support to the Director, managing a busy diary and inbox, coordinating UK and international engagements, drafting key documents, and acting as a trusted point of contact for senior stakeholders across science, academia, healthcare and government.
You'll also take the lead on streamlining day-to-day operations within the Director’s office, project managing key initiatives, and supporting high-level meetings, visits and events.
We’re looking for someone confident, diplomatic and proactive, with excellent judgement, attention to detail and a calm, professional approach. It’s a unique opportunity to work closely with a senior leader in a world-class environment and make a real impact.
Duties include:

Managing the Director’s complex calendar and aligning internal and external priorities.
Monitoring and managing a high-volume inbox with discretion and efficiency.
Preparing agendas, briefings, meeting papers and following up on actions.
Booking national and international travel and preparing detailed itineraries.
Drafting and editing high-level correspondence, reports and presentations.
Acting as a gatekeeper with senior stakeholders including funders, public figures and partner organisations.
Supporting Board-level engagement, including liaising with the Chair and members.
Maintaining up-to-date records including CVs, publication lists and confidential documentation.
Coordinating internal meetings and high-profile visits.
Taking and distributing formal minutes.
Supporting wider operational projects, events and general administrative duties.
Upholding high standards of confidentiality and professionalism at all times.

What we’re looking for:

Substantial experience supporting a senior executive or leadership figure in a complex setting.
Excellent written and verbal communication skills, with strong attention to detail.
Advanced organisational skills with the ability to manage multiple priorities.
High level of discretion, sound judgement and problem-solving ability.
Proficiency in Microsoft Office, Outlook and Teams.
Proactive, flexible and calm under pressure.
Educated to degree level or equivalent experience in a similar role.
Experience in a research, academic, clinical or not-for-profit environment is desirable.

If this sounds like the perfect role for you then please submit your CV.

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