Planner

Location: Manchester – 5 mins from St Peter’s Square
Contract: Temporary (6–7 weeks) – Potential to go permanent
Working Hours: Monday to Friday, 8:00 AM – 5:00 PM (1-hour lunch)
Weekly Hours: 45
Office Requirement: Full-time office-based (potential to WFH Fridays)

We are looking for a proactive and highly organised Repairs Planner / Work Coordinator to join our facilities management team on a temporary-to-permanent basis. Based in Central Manchester, you will play a critical role in planning and coordinating reactive repairs and PPMs (Planned Preventative Maintenance) across multiple sites, with a primary focus on our Leeds University contract.

You’ll work closely with a team of 10 engineers, scheduling jobs, tracking completions, maintaining spreadsheets, and ensuring communication is seamless between stakeholders, engineers, and clients. Experience in FM (Facilities Management) planning is highly desirable.

• Plan and schedule reactive repairs and PPMs across multiple sites

• Coordinate engineer workloads and monitor job progress through to completion

• Liaise with internal teams, subcontractors, and clients to ensure timely delivery of services

• Maintain detailed records, spreadsheets, and scheduling databases

• Provide updates and reports on outstanding works and performance metrics

• Identify and escalate delays, risks, or issues to relevant stakeholders

• General administrative support including document handling and communication

• Minimum 1 year of planning/scheduling experience

• Strong knowledge of Microsoft Excel and scheduling tools (e.g., MS Project)

• Previous experience planning within Facilities Management or Social Housing

• Excellent communication skills, both written and verbal

• High attention to detail and strong organisational skills

• Ability to work in a fast-paced environment and multitask effectively