Facilities & Compliance Manager

Title: Facilities & Compliance Manager
Location: Flexible - travel included
Salary - Up to £40,000 per annum

Job Description

Facilities & Compliance Manager
We are seeking a proactive and experienced Facilities & Compliance Manager to oversee Hard and Soft Facilities Management services across multiple UK office locations. This role ensures all facilities operate within statutory and regulatory compliance, delivering high standards of safety, efficiency, and contractor management. The successful candidate can be based anywhere in the UK but must be willing and able to travel to various office sites as required.

Key Responsibilities and Requirements
As a Facilities & Compliance Manager, responsibilities include overseeing both Hard and Soft FM services, ensuring compliance with all relevant regulations:
- Manage Specialist Contracts by overseeing Hard and Soft FM contracts to ensure works meet required standards and statutory regulations
- Ensure adherence to Health & Safety regulations and maintain statutory compliance.
- Apply high-level contractor management skills to manage a range of contractors and specialists, ensuring quality, value, and timely delivery.
- Oversee daily facilities management, including managing contractors and technical works.
- Manage Planned Preventative Maintenance (PPM) programs and implement any necessary remedial actions.
- Support onsite project management, including supervising contractors, risk management, RAMS, and permits to work.
- Coordinate all facilities activities related to the commissioning and decommissioning of office properties.
- Liaise with landlords and agents to obtain compliance data and coordinate landlord-related maintenance tasks.
- Take responsibility for the permit to work process where required.
- Manage and coordinate reactive maintenance, addressing all maintenance issues promptly.

Skills and Experience Required
- Proficient in computer use, including experience with CAFM and BMS systems, as well as Microsoft Office software.
- Experience managing customer queries and responding effectively to complaints.
- Able to handle confidential and sensitive information with professionalism.
- Maintain and update facility Health and Safety files and COSHH folders.
- Hold IOSH Managing Safely qualification NEBOSH qualification and IWFM membership are preferred.

SKILLS, KNOWLEDGE, EXPERIENCE

- You will be computer literate with experience working on CAFM & BMS systems and general software's such as Microsoft packages.
- You'll have managed customers, assisting with queries and responding to any complaints.
- Able to handle confidential and sensitive information, dealing with issues and queries with utmost professionalism.
- You will have demonstratable experience in supporting with onsite project management, this includes supervising contractors, risk management, RAMS, permits to work etc.
- You will have the IOSH Managing Safely qualification and will preferably have the professional NEBOSH qualification and IWFM membership