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Full-time Legal Secretary Family Position
Job Overview
We are seeking an experienced and highly skilled Legal Secretary specializing in Family Law to join our prestigious law firm. The ideal candidate will have an extensive background in legal secretarial work, with a focus on family law matters. This full-time position offers an exciting opportunity to work with a dynamic team of legal professionals in a fast-paced environment.
Required Experience
Candidates must have between 1 to 5 years of work experience in Legal Secretary roles, with a strong emphasis on Family Law.
Key Responsibilities
- Provide comprehensive administrative support to family law attorneys and paralegals
- Prepare and file legal documents, including pleadings, motions, and correspondence
- Manage and maintain client files, ensuring accuracy and confidentiality
- Schedule appointments, court appearances, and depositions
- Communicate with clients, opposing counsel, and court personnel
- Transcribe dictation and prepare legal correspondence
- Conduct legal research and assist in case preparation
- Maintain and update case management systems
- Process and file court documents in a timely manner
- Assist in the preparation of billing statements and invoices
- Coordinate travel arrangements for attorneys when necessary
- Manage incoming and outgoing mail and deliveries
- Provide reception duties as needed
Detailed Role Description
As a Legal Secretary specializing in Family Law, you will be an integral part of our legal team, providing crucial support to attorneys and paralegals handling a wide range of family law cases. Your role will involve managing complex administrative tasks, ensuring the smooth operation of the family law department, and maintaining excellent client relations.
Document Preparation and Management
You will be responsible for preparing, editing, and formatting various legal documents, including divorce petitions, custody agreements, financial affidavits, and prenuptial agreements. Attention to detail is crucial, as these documents must be error-free and comply with court requirements. You will also manage and organize both physical and digital client files, ensuring that all documents are properly labeled, filed, and easily accessible to the legal team.
Court Filings and Deadlines
A critical aspect of your role will be to manage court filings and ensure all deadlines are met. This includes preparing and submitting documents to the appropriate courts, tracking filing deadlines, and coordinating with process servers when necessary. You will need to have a thorough understanding of court procedures and local rules to ensure compliance and avoid delays.
Client Communication and Support
As the first point of contact for many clients, you will play a crucial role in maintaining positive client relationships. This involves scheduling appointments, responding to client inquiries, and relaying messages between clients and attorneys. You will need to demonstrate empathy and professionalism when dealing with clients who may be going through emotionally challenging situations.
Calendar Management
You will be responsible for managing the calendars of family law attorneys, scheduling court appearances, client meetings, depositions, and mediation sessions. This requires excellent organizational skills and the ability to prioritize and manage multiple schedules efficiently.
Legal Research and Case Preparation
While attorneys will conduct the majority of legal research, you may be called upon to assist in basic research tasks, such as locating relevant case law or statutes. You will also help in case preparation by organising documents.
- Full time, 5 days a week in the Heywood office
- Legal secretary in the family department to assist a new partner they have just taken on
- Candidate must have family department experience (1 year is preferred)
- Salary starts at £25,000 but it depends on experience, no bonuses or commission
- Standard holidays, bank holidays and your birthday off. Pension offered
- Teams interview to start with as the partner is not full time in the office right now due to knee surgery
- Role is open due to expansion as they recently just took on a new partner
