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Location: Newhouse Industrial Estate, Holytown
Shifts: Monday to Thursday 7.30am - 4.15pm and Friday 7.30am - 11.30am
Temporary with potential to go permanent
Working in the Facilities and HSE department you will provide generalist administration support to the team. If you're organised, flexible, and thrive in a fast-paced environment, this could be the perfect role for you.
Key Responsibilities:
- Support the management of building maintenance schedules, contractor coordination, and service requests
- Maintain accurate records of facilities contracts, permits, and service agreements
- Track and manage asset registers, office supplies, and equipment servicing schedules
- Maintain up-to-date records of safety audits, risk assessments, incident reports, and corrective actions
- Track HSE training requirements, certifications, and ensure timely renewals
- Assist in preparing HSE documentation, compliance reports, and regulatory submissions
- Manage departmental correspondence, filing systems, and databases
- Assist in budget tracking, invoice processing, and procurement activities
- Schedule meetings, prepare agendas, and record meeting minutes
- Prior experience in administration within facilities management, HSE, or a similar environment.
- Strong organisational skills with attention to detail and accuracy
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and record management systems
- Knowledge of HSE regulations and facilities management practices (advantageous)
- Excellent communication and interpersonal skills
- Ability to work independently and manage multiple tasks in a fast-paced environment
- Proactive, reliable, and solution-oriented
- Strong sense of responsibility and confidentiality
- Team player with a collaborative approach
- Commitment to promoting a safe and efficient workplace
