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Murray Recruitment are recruiting an Administrator / PA for our client based in East Ayrshire.
Role Overview
This is a fantastic opportunity for a motivated and detail-oriented individual to join a growing, values-led engineering organisation with a strong commitment to people, community, and sustainable growth. The Administrator / PA will play a vital role in supporting the efficient delivery of projects, managing business risk, and providing key administrative and personal assistant support to the senior leadership team. This role is ideal for someone looking to develop their career within a progressive and supportive environment.
Key Responsibilities
Commercial Administration
Maintain and update the Contract Register and track contract negotiation status.
Assist in the review and commentary on contract terms and conditions.
Support in issuing subcontract documentation and maintaining related records.
Set up project folders, job numbers, and project initiation forms.
Track valuation submissions and payments received, maintaining control sheets.
Reconcile payments and liaise with the Finance Manager on cash flow.
Support Work in Progress assessments and maintain retention registers.
Assist in negotiating and maintaining supplier contracts, leases, and commercial agreements.
Provide administrative support for commercial property management and tenant liaison.
HR Administration
Prepare, issue, and file offer letters, contracts, and induction materials.
Take minutes at HR-related meetings and support documentation processes.
PA Duties
Assist in planning meetings, events, and visits.
Co-ordinate company-wide events and assist in creating presentation materials.
Provide ad hoc support including travel planning and confidential minute-taking.
Skills & Experience
Experienced Administrator
Proficient in Microsoft Excel, Word, and PowerPoint.
Excellent planning, organisation, and communication skills.
Prior experience with SAGE Job Costing and Microsoft Project is beneficial (training provided).
Discretion and integrity when handling confidential matters.
Strong interpersonal skills and a collaborative approach.
Eagerness to learn and a proactive, can-do attitude.
Offering
Salary: Dependent on experience
5% employer pension contribution
Group Life Assurance (4x salary)
Health cash plan
24 days annual leave plus 6 statutory days (increasing by 5 days after one year)
Occupational sick pay scheme
Hybrid working available following completion of training and probationary period (typically 3–4 months)
A positive, supportive working environment with a people-first culture
