Reconciliation Clerk

Receipts and Payments Clerk

OVERVIEW:Responsible for the day-to-day management of designated cash books, reconciliation of bank accounts, and processing of daily Direct Payment Notifications (DPNs) and Telegraphic Transfers (TTs).

Team Support

• Assist in coaching trainees by providing challenging and engaging tasks.
• Share knowledge and expertise with colleagues.
• Represent the team positively and professionally.
• Continuously review and improve work practices.
• Demonstrate commitment and a strong work ethic.

Customer Service (Internal & External)

• Maintain regular communication with internal stakeholders.
• Foster strong internal customer relationships.
• Escalate high-priority issues promptly to management.
• Act swiftly to resolve queries and concerns.
• Adhere to the Operational Accounting Manual – Cashiering Process.
• Ensure records are well-maintained and accessible for audit purposes.

Technical Duties

• Post all cash transactions daily.
• Investigate and resolve unidentified cash entries.
• Respond to DPNs from sites and provide Accounts Receivable with supporting documentation.
• Process daily TTs from sites, upload payments to the bank, and provide Accounts Payable with documentation.
• Comply with financial control procedures.
• Meet all reporting deadlines.
• Follow all processes and systems as outlined in the Operational Accounting Manual.
• Adhere to set routines in line with the minimum standards policy.

• Strong interpersonal and communication skills.
• Proficient in cashiering and account reconciliation.
• Professional telephone manner.
• Positive, proactive attitude.
• Attention to detail and accuracy.

Daily

• Post and allocate all site banking cash sheets; create journals as needed.
• Bank cheques received via post.
• Post cash
• Allocate cash to appropriate nominal accounts.
• Perform full bank reconciliations and liaise with AR/AP and Accountants to resolve outstanding items.
• Investigate and resolve discrepancies in cash sheets and reconciliations.
• Upload all documents to the relevant shared drive for easy access.

Weekly

• Review and audit current month’s cashbook support files for completeness and proper authorisation, including cheque requests and cheque stock.

Monthly

• Investigate aged lodgements and report debit balances to the Senior Accountant.
• Review aged unpaid cheques, liaise with dealership accountants, and cancel as necessary.
• Provide fully reconciled bank accounts to Accountants/Heads of Shared Services.
• Conduct monthly bank reconciliation reviews with your manager.

Other

• Report unresolved issues (e.g., bounced cheques) to the relevant assistant/accountant on the same day.
• Treat colleagues and customers with respect and professionalism.
• Consistently meet service level agreements.

Would you like to go forward for this role? If so, please send your CV to .