Executive Assistant

Job Title: Executive Assistant

Location: Poole, Dorset

Salary: £34,893 - £41,050 per annum (dependent on experience)

Good package of benefits.

Hours: Full-Time Flexible working

37 Hours Monday to Friday

Our client based in Poole has an immediate requirement for an experienced Executive Assistant to provide support to C-Suite Execs and the leadership teams. As an EA, you will have the following responsibilities:

• Utilising your organisational and communication skills to ensure the smooth running of the CPO and S&IA offices on a day-to-day basis, including diary and email management, workload prioritisation and dealing with internal and external enquiries and complaints.
• Enabling both directors to provide effective, timely and quality support to their Senior Leadership Team, Governance Committees and the wider organisation.
• Taking the lead on communications and engagement including drafting emails, letters, Directorate communications and events, presentations, reports and Committee/Board papers.
• Supporting the Directors with governance requirements including management and engagement of internal and external stakeholders and ensuring that the processes for capturing and communicating key decisions and actions are in place, understood and effective.
• Embracing opportunities to take on delegated authority to coordinate and, if appropriate, lead key projects, making tactical process decisions on behalf of the Directors and attending internal meetings to represent the views of the Directors where appropriate.

We are looking for an Executive Assistant with outstanding communication skills and a calm and pragmatic approach to working in a pressurised and fast-moving environment. We would welcome applications from experienced EA’s but will consider applications from Personal Assistants who have a strong administration background, are well organised, detail-orientated and are able to work independently to support the smooth running of two departments.

The ideal candidate will have:

• Exceptional use of initiative with a proactive approach to work and the ability to analyse and translate information clearly and effectively into action, paying great attention to detail but appreciating the bigger picture.
• High emotional intelligence, excellent interpersonal skills and the ability to build strong working relationships at all levels of the organisation.
• Integrity, credibility and confidence to act as an ambassador for the Directorates and to represent the Directors both internally and externally.
• Excellent influencing and negotiating skills and confidence to challenge at a senior level.
• Exceptional written and verbal communication skills with the ability to tailor communications and approach depending on the audience and desired outcome.
• Finally, the ideal candidate will have common sense, humour and a pragmatic approach to your work

If you have the necessary skills and experience, or desire to develop into this role, then please contact Jon @ Mploy Staffing Solutions.