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We are seeking a highly organised and proactive Compliance Administrator to join our expanding Law Firm client based in Reading.
This is a key position that underpins the effectiveness of the company's core services. You will be responsible for a broad spectrum of administrative and client coordination duties, ensuring that colleagues are able to operate efficiently and focus on delivering high-quality legal advice.
You will also act as a key point of contact for clients, providing a professional and polished interface for the business when dealing with clients.
Key Responsibilities
- Managing initial client enquiries and supporting the onboarding process, including regulatory checks and compliance documentation
- Assisting with billing and invoicing processes, and monitoring outstanding payments or compliance actions
- Processing expense claims and supporting internal finance functions
- Organising meetings, travel arrangements, and diary schedules for multiple lawyers
- Coordinating communication with clients and third parties by phone and email
- Supporting internal reporting requirements, including the preparation of financial spreadsheets
- Helping to drive business development efforts by maintaining marketing databases and supporting event coordination
- Administering the file closure process, including gathering client feedback
- Collaborating with other business support professionals to ensure smooth operational delivery across the team
- Taking on additional ad hoc tasks to support team goals and improve efficiencies
What We’re Looking For
We’re looking for someone with strong administrative credentials, ideally gained within a professional services or legal environment. You’ll be comfortable working in a fast-paced team, and able to manage multiple priorities with professionalism and discretion.
Essential Attributes:
- Proven administrative experience, preferably supporting multiple team members
- Excellent written and verbal communication skills
- Meticulous attention to detail and a high standard of accuracy
- Proficiency in Microsoft Office applications (Word, Excel, Outlook)
- Comfortable with financial and numerical tasks, such as invoicing and reporting
- Ability to quickly learn and work within our Practice Management System
- A proactive and dependable approach, with the confidence to take initiative
- Strong organisational skills
- Understanding of compliance obligations in a legal context (preferred)
You’ll be part of a dynamic and highly regarded legal team with a strong reputation in the local market. This role offers real scope for progression, with opportunities to take on greater responsibility and contribute meaningfully to the continued success of the team.
If you thrive in a collaborative and professional environment, and are looking to grow your career within a respected law firm, we’d love to hear from you.
