Back to search
Contracts Administrator
Working as part of a team of busy administrators to ensure the smooth running of the helpdesk.
This is a multi-tasking role with strong communication skills required via the phone and email.
Main Duties:
- Dedicated contracts administration to a portfolio of sites - team of 1 Contracts Manager and up to 6 engineers
- Answering phone calls within a timely manner – transferring and taking messages where necessary
- Daily interaction with clients/subcontractors and staff
- Responding to all callouts that come through from your clients via phone or email
- Placing purchase orders with sub-contractors and suppliers
- Collaborating with sub-contractors for all health and safety documentation
- Scheduling engineering staff on a weekly basis
- Producing documentation for invoicing on a weekly basis
- General filing
- Site set up – paper and electronic
- Daily input of all works onto IBMS (inhouse) system
- Administration assistance to Contracts Manager
- Assisting the Contracts Manager in compiling monthly/quarterly contract reports
- Ad-hoc administration duties
- Daily update of clients’ database
Full training will be given on all of the above tasks and on-going support from the admin team
Hours 8.30 am to 5.00 pm + 8.00 am to 4.30 pm alternate weeks – 1 hour lunch break
37.5 Hours per week - 100% office based.
