Legal Administrative Assistant

We have an exciting opportunity to join our in-house Legal team at Incommunities as a Legal Administrative Assistant.

In this key role, you'll provide vital administrative support to our busy Litigation and Conveyancing teams, as well as to the Head of Legal Services. Your contribution will help ensure the smooth and efficient running of day-to-day operations within our busy department. This is a great opportunity for someone looking to build their legal administrative experience while contributing to a committed and collaborative team.

About us

We are a social housing landlord and one of the largest housing providers in the region with over 22,000 social and affordable homes, mainly in the Bradford district. We employ a talented workforce of nearly 1,000 people.

This year we've launched our five-year Corporate Strategy, which runs to 2029. Our purpose is to provide high quality homes, services, and support to our customers, so we've worked with colleagues and customers to find out what's important to them. Our customers sit at the heart of what we do, and our colleagues are the people who'll help us achieve our vision, which is to create the best customer experience to improve everyday lives.

Duties include:

• Supporting the Legal Officers with a range of administrative tasks, including opening and closing case files, issuing client care letters, and assisting in the preparation of court bundles
• Managing financial invoices promptly and ensuring office supplies, including printing resources, are well-maintained and restocked as needed
• Maintaining accurate and up-to-date records by entering data into relevant systems and spreadsheets.
• Contributing to corporate reporting by providing data to Senior Legal Officers and assisting in the effective use of internal systems
• Providing cover and additional support for the Legal Assistant when required, helping to maintain a smooth workflow across the team
• Overseeing the organisation's Seal and Power of Attorney Register, ensuring accurate updates, obtaining signatures from authorised individuals, and preparing documentation for the Company Secretary and Board of Directors

Requirements

• We're seeking someone with good organisational skills and a professional, team-oriented approach, who can commit to being in the office three days a week
• Previous experience in an administrative role within an office environment, ideally assisting legal or professional services teams
• Competent IT and keyboard skills, with proficiency in Microsoft Office applications; experience using case management systems would be a distinct advantage
• Exceptional organisational and time management abilities, with the capacity to handle multiple tasks and deadlines effectively
• High level of attention to detail, ensuring accuracy and consistency in all aspects of work
• Excellent written and verbal communication skills, with the confidence to liaise with a range of colleagues and stakeholders
• A professional, approachable, and friendly manner, delivering a high standard of service.
• Ability to work independently, showing initiative and good judgment when prioritising tasks

Benefits

• Salary of £26,691 rising with service to £28,411 per year
• Social Housing Pension Scheme
• 28 days annual leave which increases with service plus bank holidays
• Training, development, and qualification opportunities
• Corporate health scheme membership
• Access to an Employee Assistance Programme
• Agile and hybrid working - 3 days per week in the office (BD17 7BN)
• Cycle to work scheme
• Local gym membership discounts.
• A team of trained Mental Health First Aiders who are available for colleagues to contact for support

Join Our Team!

We're looking for great people to join us! At Incommunities, we're committed to creating a workplace where everyone feels valued, included, and supported. We actively welcome applicants from all backgrounds, abilities, and experiences—because we know that diverse perspectives make us stronger.

Based in Bradford, a city known for its rich cultural diversity, we serve vibrant communities. As a social housing provider, we're passionate about making a real difference by providing safe, affordable homes and improving lives.

Our recruitment process is designed to support you every step of the way. If you need any adjustments or assistance, just let us know.

We're proud to be a Mindful Employer, committed to mental health and wellbeing. We also hold the ‘Committed' Menopause Friendly Accreditation, recognising the importance of support in the workplace.

?? Apply early! We review applications as they come in and may close the advert before the deadline.

Ready to make an impact? Come work with us!