Coordinator

Join our client's team as an Admin Coordinator at their Head Office in Southampton. You will provide essential administrative support to their directors and teams. This role is ideal for someone with a strong background in administrative tasks, including managing travel arrangements, diary and inbox management, and supporting HR and audit processes. If you are organised, proactive, and have a keen eye for detail, we would love to hear from you.

As a business our client are a specialist consultancy and training provider focused on emergency preparedness and environmental response. Their multidisciplinary team brings together expertise from emergency services, disaster response, and environmental management and are committed to helping organisations build resilience and respond effectively to complex emergencies worldwide.

• Manage travel logistics for directors and staff, including booking flights and maintaining up-to-date vaccination records.
• Handle diary and inbox management, ensuring all communications with external companies and clients are handled promptly and professionally.
• Schedule appointments for training delivery, client meetings, and business development initiatives.
• Assist with ISO 9001 and internal audits, maintaining compliance and organised filing systems.
• Facilitate staff onboarding processes and manage HR policies, collaborating with external HR support when necessary.
• Organise staff social events and contribute to the creation of training content and materials.
• Reconcile payments and invoices, ensuring timely approvals for accounts.
• Maintain a systematic filing system, updating records and ensuring all documents are organised.

• Proven experience in an administrative role, preferably within a similar industry.
• Proficiency in managing travel arrangements, diaries, and inboxes.
• Experience with HR policies, ISO 9001 audits, and compliance.
• Ability to organise staff events and manage office supplies effectively.
• Strong communication and interpersonal skills, capable of maintaining professional relationships with internal and external stakeholders.
• Competence in using office management software and systems.

• Competitive salary.
• Opportunities for professional development and training.
• Supportive and dynamic work environment.
• Other company-specific benefits (to be discussed during the interview process).

To apply for the Admin Coordinator position, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role. You must have the ability to work in the UK without sponsorship.