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Job Title: Receptionist
Location: St Albans (AL1)
Working set-up: Full time, on-site 8:30-5:30pm
Responsibilities:
First point of contact for incoming telephone calls, enquiries, visitors and deliveries
• Administration duties: photocopying, e-mailing, scanning, filing, handling post in and out and dealing with the franking machine
• Sending out purchase orders, timesheets and signage
• Setting up meeting rooms and ordering/collecting refreshments when necessary
• Annual leave administration: receiving requests, detailing clashes to line managers, confirming and logging once approved
• Dealing with Sopwell Properties Tenants
• Fleet administration duties in the absence of the Fleet Manager
• Assist office staff in the discharge of their duties where necessary
• Arranging staff social events
o Ordering through the purchasing department anything with low stock i.e. urn filters, printer toner and paper
o Liaising with PHS, the office cleaner and BWT (office water supplier)
o Weekly office walk arounds to ensure everything is stocked and tidy
o Arrange all planned preventative maintenance for the building
Knowledge/Experience:
• Previous administration experience (essential)
• Previous office or building management experience (desirable)
• Proficient in the use of MS Office packages
Skills/Attributes:
• Collaborative/team player
• Good attention to detail
• Self-motivated and willing to take on unexpected tasks
• Proven organisational skills
• Ability to generate trust, respect and confidence in the company
• Always demonstrates a professional approach and demeanour
• Ability to work to tight deadlines and manage own workload
• Excellent communication skills with all levels, including clients
