Office Administrator

Job Type: Full-Time, 09.00 - 05.30pm office based, No remote working
Salary: Up to £25,000 a year, dependent on experience   

Company Overview

FPG (UK) Ltd is a property investment fund and asset management company specialising in the convenience retail sector. With a growing portfolio and a disciplined investment strategy, we focus on acquiring high-quality assets with strong WAULT profiles to ensure long-term income security. We have established ourselves as a credible investor, consistently delivering on acquisitions despite challenging market conditions.

As part of our continued growth, we are seeking a highly organised and detail-oriented Office Administrator to take over a well-established role critical to the smooth operation of our UK business. The successful candidate will benefit from a structured handover with the current postholder to ensure a seamless transition. This is an exciting opportunity to join a dynamic team and contribute to the continued success of a business built on performance, integrity, and long-term vision.

Key Responsibilities

1. Office Administration & Communication

Professionally manage and direct incoming calls and general enquiries

Maintain and organise digital and physical filing systems

Oversee and follow up on all incoming client and tenant enquiries

Accurately record and distribute minutes from weekly internal meetings

Provide general administrative support to internal teams and senior management

2. Financial & Accounts Management

Perform daily reconciliation and updates of cash books across all company bank accounts

Process supplier invoices and manage accounts payable functions

Issue monthly tenant invoices and pursue overdue payments professionally

Upload lease documents and initiate invoice requests via the Fraxion platform.

3. Procurement & Supplier Management

Monitor and replenish office supplies in a timely and cost-effective manner

Source and compare supplier quotes as required for procurement

4. Operational Support & Coordination

Ensure weekly updates of all internal tracking spreadsheets

Coordinate travel and accommodation bookings for staff as required

Support the property management team with outbound calls and tenant vacancy follow-ups

5. Ad-Hoc Tasks

Perform other administrative duties and ad hoc support tasks as needed

Candidate Profile

Proven experience in a similar administrative or office support role

Exceptional organisational and multitasking abilities

High degree of accuracy and attention to detail

Excellent verbal and written communication skills

Proficient in Microsoft Office Suite (Excel, Word, Outlook)

Familiarity with Fraxion or similar procurement/invoicing systems is advantageous but full training will be given

Ability to work independently with minimal supervision and as part of a team

A professional, reliable, and proactive approach to daily responsibilities

Benefits

28 days annual leave, including public and bank holidays

Contributory pension scheme with automatic enrolment

Supportive and collaborative working environment

Opportunities for professional growth and development

Strictly no agencies