Commercial Property Coordinator

Commercial Property Coordinator | Onsite| 28,000 - 30,000 | Stoke on Trent | Permanent

Seymour John are supporting a well-established Chartered Surveyor and Commercial Estate Agency practice in recruiting a Commercial Property Coordinator/Negotiator.

Key Responsibilities

• Negotiate commercial sales and lettings
• Prepare and maintain marketing materials, brochures, online listings, and signage
• Coordinate photography, floorplans, EPCs, and marketing collateral
• Manage and update property listings across websites, portals, and Agency Pilot (CRM)
• Arrange and coordinate viewings, inspections, and client meetings
• Act as first point of contact for landlords, tenants, buyers, and contractors
• Support client onboarding, including AML and compliance checks
• Draft instruction forms, viewing schedules, offer summaries, and completion documents
• Liaise with surveyors, solicitors, and clients during negotiations and transactions
• Maintain accurate electronic and physical filing systems in line with RICS standards
• Support tenant communications, maintenance reporting, and contractor coordination (where required)
• Provide administrative support including diary coordination and document formatting
• Update CRM systems with enquiries, feedback, and deal information

Skills & Requirements

Essential:

• Previous Estate Agency experience
• Strong organisational and multitasking abilities
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Proficient in Microsoft Office and CRM/property systems
• Customer-focused, proactive, and able to work collaboratively

Desirable:

• Experience within commercial property or surveying
• Understanding of lettings/sales processes and commercial lease terminology
• Knowledge of RICS, AML, and GDPR compliance

Benefits

• Free Parking
• Family feel honest Business
• Salary 28,000 -30,000 dependent on experience