Purchase Ledger Assistant

Finance Assistant - Accounts Payable

• Location: Sutton, 100% office based (no onsite parking)
• Job Type: Full-time- 36 hours per week (08.45am- 16.30pm- 16.15pm finish on a Friday).
• Hourly rate: £15.67 per hour PAYE or £19.88 per hour via an umbrella company.
• Length of assignment: ASAP until 24th of December 2025.

We are seeking a dedicated Finance Assistant to provide an efficient Purchase Ledger service to the Schools/Colleges within our Trust, in accordance with the Finance Regulations. This role involves maintaining high standards of financial management and liaising with various internal and external stakeholders.

Day-to-day of the role:

• Enter sundry and PO invoices, ensuring accuracy in details such as supplier, school, invoice number, description of goods, and financial budget.
• Ensure invoices are matched correctly against official Purchase Orders and any variations are manually approved.
• Monitor and manage the finance inboxes daily, ensuring urgent emails are addressed and invoices are processed within 5 days of receipt.
• Prepare and process fortnightly BACS payments and maintain accurate supplier information on the finance system.
• Handle and resolve supplier queries professionally and conduct regular reconciliation of supplier statements.
• Review the aged creditors report frequently and liaise with Schools/College centers to improve and maintain internal procedures for the Purchase Ledger function.
• Carry out monthly housekeeping tasks on Purchase Orders and ensure compliance with payment terms and safeguarding policies.

Required Skills & Qualifications:

• Experience in managing Purchase Ledger functions.
• Strong organisational skills with the ability to handle multiple tasks simultaneously.
• Excellent communication and interpersonal skills to interact with various stakeholders.
• Proficiency in financial software and MS Office, particularly Excel.
• Moving to new system, Sage Intact, so experience of this would be an advantage.
• Ability to maintain confidentiality and manage sensitive information.
• Commitment to continuous improvement and professional development.Due to the nature of this business you will be required to have a DBS check taken up.