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This professional organisation is seeking a proactive and adaptable Facilities Assistant to support the daily operations of the Workplace and Facilities team. This newly created role spans office administration, reception and front-of-house duties including facilities support. The ideal candidate will have prior office experience, enjoy working across multiple functions, and thrive in a fast-paced, service-focused environment.
Key Responsibilities
Office Support:
- Sort, scan, and distribute incoming deliveries
- Manage reprographics stock and consumables
- Process outgoing mail and book courier consignments
Reception & Front of House:
- Provide reception and switchboard cover as needed
- Set up and clear down meeting rooms and external terrace spaces
- Support kitchen and breakout areas with supplies (e.g., fruit, milk)
- Assist with unpacking and distributing catering deliveries
- Provide occasional cover for in-house catering duties
Facilities Assistance:
- Assist Facilities Manager with daily operational tasks
- Report maintenance and cleaning issues
- Issue and program security access cards
- Support health & safety processes, including inspections and equipment checks
Skills, Experience & Attributes
- Previous experience in an office or facilities environment preferred
- Confident using Microsoft Office (especially Excel) and Microsoft Teams
- Excellent attention to detail and organisational skills
- Strong customer service mindset and a positive, can-do attitude
- Comfortable working independently and collaboratively across teams
