Contract Administrator

Job DetailsJob Location: Corporate Headquarters - Alsip, IL 60803Position Type: Full TimeEducation Level: High SchoolSalary Range: $20.00 - $30.00 HourlyTravel Percentage: NoneJob Shift: DayJob Category: AccountingSUMMARY   The Contract Administrator is responsible for managing the contract/purchase order requirements of multiple projects at once. Working directly with project managers, subcontractors, and customers in a professional manner.   ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned:   Job Responsibilities: · Ensure that jobs are loaded correctly into the ERP systems · Assist in compiling information for prequalification documents · Apply for Certificate of Insurance as needed for projects · Apply for Bid Bonds and Project Bonds as needed · Ensure that jobs are invoiced correctly and in a timely manner · Monitory job cost daily and report to Project Managers and General Manager jobs that are failing to meet budgeted margins · Monitor over and under-billing status and advise the General Manager on underbilled projects · Ensure accuracy of job budgets and revise as necessary · Conduct Job Cost meetings as required · Oversee all purchasing activity for projects and review all open POs on periodic basis · Manage and reconcile Petty Cash disbursements · Organize and Prepare billing documentation · Maintain complete customer and other departmental files; collect and catalogue designs and billing information · Prepare productivity analysis reports. · Continuously compare contract documents to the dollar amount entered in the account system and resolve any deviation · Ensure that job dollar values are neither over or undervalued or reported · Review contract language and payment terms · Manager new job set up · Complete paperwork and update worksheets and reports related to division activity in a timely manner · Engage in weekly Project Management meetings · Other duties as assigned   Other: · Assist in preparation of periodic reports for management · Participate in weekly L10 meetings · Quarterly goal setting and accountability · All other projects as assigned by management QualificationsQUALIFICATIONS   To perform this job successfully, an individual must be able to focus in a fast-paced environment where priorities may shift, but essential duties can still be completed with speed and accuracy. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.   EDUCATION and/or EXPERIENCE   · High School Diploma or GED, required. · Bachelor’s degree in accounting or equivalent professional experience · 5+ years’ experience in accounting or equivalent · Two years or more of construction contract administration experience is required. · Sound understanding of contracting principles. · Knowledge and experience with percentage completion job cost accounting principles · Knowledge of construction contract language · Knowledge of sales and use tax laws. · Experience working with ERP systems and job cost accounting systems. JD Edwards Enterprise One experience is preferred but not required. · Knowledge of pre-lien and lien processes. · Ability to create invoices in an AIA format. · Solid written and verbal communication skills · Ability to work with a positive attitude under pressure and without supervision to meet · contractual deadlines. · Proficient in Microsoft Office products; Word Excel, Outlook, etc