Executive Administrative Assistant

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Job Description:

Summary

Iowa State University Economic Development & Industry Relations (EDIR) is currently accepting applications for an Executive Administrative Assistant. This position provides high‑level administrative, project, and analytical support to EDIR leadership. Responsibilities include managing workflows, producing consolidated reports, and developing presentations for internal and external stakeholders. The role serves as a liaison between EDIR leadership, ISU partners, and various community collaborators.

The successful candidate will have excellent communication skills, strong organizational skills, creative problem-solving skills, great attention to detail, and the ability to interact with a variety of individuals to foster a positive and supportive work environment.

Example of Duties

• Manage executive workflows, complex calendars, and stakeholder scheduling.

• Prepare/coordinate development of meeting materials, research summaries, and briefings.

• Coordinate travel, itineraries, and logistics.

• Draft correspondence and leadership communications.

• Liaise with ISU officials and industry partners.

• Support events, tours.

• Maintain confidentiality around industry information and business development.

• Manage confidential documents and executive files.

• Support leadership meetings with agendas, minutes, and follow‑up tracking.

• Track budgets, event costs, vendor invoices, basic bookkeeping, and other financial activities.

Level Guidelines
• Intermediate-level position with solid professional and/or technical skills working under general supervision to achieve goals
• Applies broad, working knowledge of the principles of the field to moderately complex, difficult, and varied problems and issues
• Exercises judgment within defined procedures and practices to determine appropriate action and resolve problems
• Responds to a broad range of inquiries and requests
• May provide training and/or direction to lower-level staff
• May lead projects of moderate scope and complexity
• Provides guidance to students

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.

To find out more about who we are, please visit: Economic Development & Industry Relations | Connecting Industry Leaders With University Resources

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Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.

Why Choose ISU?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

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