Recruiting Administrative Assistant

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.

Haynes and Boone is one of the largest law firms in Dallas, and it continues to grow. In 2023, Haynes and Boone moved its headquarters to a new 27-story office tower in the Harwood District of uptown Dallas. Lawyers in our Dallas office serve all the firm’s practice and industry areas – including corporate, litigation, banking/finance, insurance law, healthcare law, labor and employment, estate planning, real estate, bankruptcy, intellectual property, white collar crime, and antitrust. Our Dallas lawyers are widely recognized in their practice areas in publications such as The Best Lawyers in America directory (Woodward/White, Inc.) and the Chambers USA legal directory (Chambers & Partners). This office attracts high-energy, technically proficient people who enjoy working in a collegial environment. We are committed to having an inclusive workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.

Basic Function

Position requires individual to provide administrative assistance to the Director of Attorney Recruitment, Managers, and Coordinators.

Essential Duties

• Provide administrative support to the recruiting team, including processing and tracking reimbursement requests, organizing receipts, reviewing applications, and assisting with general day-to-day administrative tasks.

• Prepare and distribute a variety of correspondence related to the recruiting process, including offer and rejection letters. Maintain student files and required documentation, update recruiting databases, and assist with data entry.

• Support interview logistics by entering and distributing interview schedules, resumes, and transcripts to interviewing attorneys.

• Assist with the preparation and execution of the summer associate program, including maintaining summer associate, event, and work product files, creating nametags, and supporting event logistics.

• Provide administrative support for onboarding processes, including organizing paperwork, tracking required documents, and assisting with coordination efforts.

• Assist with the use and maintenance of recruiting technology platforms and systems to support and improve recruiting processes.

Other Duties

• Other responsibilities include assisting the Director of Attorney Recruitment, Managers and Coordinators with related responsibilities.

Reporting Relationship

The Recruiting Administrative Assistant reports directly to the Manager of Entry-Level Recruiting.

Subordinate staff: None.

Qualifications

Knowledge/Experience

• Minimum of Bachelors degree or equivalent experience, computer skills, excellent writing and communication skills and have the ability to handle a multitude of tasks simultaneously under strict deadlines. 

• 1+ years of administrative assistant experience preferred.

Skills

• Ability to handle pressure

• Maintains confidentiality

• Enthusiasm 

• Flexibility to work after hours, weekends and thru lunch

• Good judgment

• Organization                             

• Professionalism

• Tactfulness

• Team oriented

Physical Demands

Must be able to travel 15% of the time.  Also, must be able to move around the office up to 15% of the time to oversee programs, attend meetings and make presentations as needed; remains stationary at least 85% of the time. This position requires constant communication and exchange of information with the Firm attorneys, clients and staff; This position must be able to inspect and observe information on a computer screen at least 80% of the time. 

Working Conditions

Office environment.  Occasional Overtime.