Administrative Assistant

Pyramid Healthcare is dedicated to offering the highest quality of care to those we serve. A focus on client-focused care establishes our family of brands as respected leaders in addiction treatment, mental health recovery and eating disorder treatment modalities. Under a passionate leadership team, Pyramid Healthcare offers comprehensive behavioral healthcare defined by supportive environments that offer patients the strength they need to overcome life’s challenges. We offer behavioral healthcare services – psychiatry, addiction recovery, mental disorder treatment, etc. – that allow clients at all stages of recovery or rehabilitation to reclaim health and well-being. We are looking for an Administrative Assistant to join our team and if after reading the job posting you feel you are qualified and interested in this role, we invite you to apply for this amazing opportunity!

Schedule: Tuesday-Saturday 7am-3pm 

Essential Duties and Responsibilities:

• Manage the front office of the facility.
• Greeting clients as they enter the facility
• Oversee the scheduling of all appointments.
• Oversee medical records filing, transcription, and transfer of records and assist the facility in completing these responsibilities.
• Perform basic clerical duties including but not limited to- answering phones, mailing, administrative filing, copying, faxing and typing.
• Purchase office and client supplies. Assist with intake process and billing sheets.
• Maintains office equipment including corresponding with vendors when maintenance is required.
• Body searches Handles the petty cash. Responsible for the appearance, cleanliness and organization of the office.
• Other duties as assigned.

Required Qualifications

Education, Licensure, & Experience

• High School diploma required.
• Bachelor’s degree preferred.
• Experience in administrative functions preferred.
• Experience within the behavioral healthcare field preferred.

Job Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent oral and written communication and interpersonal skills
• Proficiency in Microsoft Office
• Ability to learn new systems including electronic medical records
• Ability to handle a crisis and or potential risk situation and react appropriately
• A working knowledge of federal and state standards as well as regulating body and compliance standards.