GENERAL SUMMARY
Under general supervision and reporting to the Payroll Manager, The Payroll Administrator is responsible to perform all activities necessary for multi-state US and international hourly and salaried payrolls, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments. The Payroll Administrator will play a critical role in maintaining data integrity, resolving payroll-related issues, and driving process improvements within the organization.

ESSENTIAL JOB FUNCTIONS - Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation.

Accurately prepare, document, process, distribute and reconcile semi-monthly US multi-state salaried and hourly payroll, and monthly salaried international payroll
Manage end-to-end payroll process using Ulti-pro UKG and Blue Marble systems
Maintain up-to-date knowledge of jurisdictional legislation affecting payroll
Understand and follow applicable provisions
Process deductions relating to federal, state, and local taxes, 401k contributions, garnishments, health, etc.
Open and establish new state/local and country entities for new payrolls as required
Enter new hire information into the onboarding process for payroll system, benefits, and 401k
Ensure accurate and timely payroll processing, maintaining compliance with payroll laws, tax regulations
Adhere to tight deadlines
Respond to and resolve any inquiries regarding paychecks or payroll reporting
Follow all processing procedures, adhere to policies, and maintain confidentiality
Ensure payroll issues are escalated and resolved promptly
Other duties as required

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:

Payroll Software: preferably UKG and Blue Marble
DocuSign Software
Benefits and HR Software
Multi-state US payroll
International payroll
California and Washington state timekeeping requirements
Familiarity with other HR processing systems such as 401k and various benefit systems
Accounting
Timekeeping
Regulatory compliance
HR and labor rules and regulations
Fair Labor Standard Act, Affordable Care Act (ACA)
ACA, HIPAA, FMLA and COBRA, 401(k)
Federal and State employment legislation
MS Office specifically Microsoft Teams, Excel, and Outlook.

Skills:

Excellent analytical skills, diligence, and an elevated level of confidentiality
Problem-solving and independent thinking
Time Management
Records Management
Proficient in Payroll software and systems; UKG preferred
Fluent English – reading and writing is required
Professionalism, integrity, and exceptional attention to detail
Excellent interpersonal, written, and verbal communication skills
Strong independent decision-making skills and professional judgment

Ability to:

Meet tight deadlines and ensure accurate processing
Resolve errors or system issues
Manage completion of all payroll tasks prior to processing dates
Commit to working every payroll processing date
Communicate professionally and tactfully with employees to explain specifics regarding their pay
Establish and maintain effective working relationships
Pass pre-hire background check including credit screening

Supervision Received:

The work is performed under general supervision.

Supervision Exercised:

none

EDUCATION AND EXPERIENCE

Associate’s degree preferred and 3-5 years of related experience processing multi-state and international Payroll for 250+ employees.
Any combination of education and experience may be considered.

LICENSES, CERTIFICATES & OTHER REQUIREMENTS

Fluent English – reading and writing is required
Valid Drivers’ License
Valid Auto Insurance
Pass pre-hire background check including DMV and credit screening.
Pass Pre-hire Drug Screening

BENEFITS INCLUDE:

401k with match and immediate vesting
12 days accrued vacation, increasing with service tenure
10 days annual sick pay
11 paid holidays

COMPANY PAID:

CHAMP PLAN Wellness
$25k life insurance
Short Term Disability
Employee Assistance Plan

COMPANY SUBSIDIZED:

Medical
Dental
Vision

OPTIONAL EMPLOYEE PAID:

Long-term Disability
Accidental Death and Disability
Critical Care
Supplemental Life Insurance for self/spouse/children/family

WORKING CONDITIONS
This position is primarily remote; however the DFW area is strongly preferred.

Productivity: Incumbents must perform work in an efficient, effective, and timely manner with minimal direction. Mobility: Incumbents are required to participate in assigned physical activities which may include light lifting and sitting for prolonged periods of time.
Vision: Vision sufficient to read printed documents, computer screens, and observe behavior of others. Environment: Typical home office conditions, working directly with Senior Management, local and remote staff members, and external domestic and international payroll contacts. Low to moderate noise.
Other Factors: Typical hours worked are Monday – Friday from 8:00 a.m. – 5:00 p.m. Incumbents required to work occasional extended hours.

Note: The job description is intended to describe the general nature and level of work performed by employees and is not a complete list of responsibilities, duties and skills required for the personnel so classified. It is recognized that other related duties not specifically mentioned may also be performed and are subject to change at the discretion of the employer.

TRIGO is a global provider of operational quality management and consulting solutions, mainly for the automotive, emobility, aerospace and heavy transportation industries.

Our 10,000 employees in 28 countries offer a complete portfolio of services throughout the supply chain, ranging from inspection services to the implementation of technological solutions based on artificial intelligence, virtual reality and data, as well as auditing, consulting, engineering and training, in the service of our partners' quality.

Learn more about this Employer on their Career Site

Payroll Administrator

HR Generalist/Payroll Administrator

Benefits and Payroll Administrator

Payroll Administrator II in Payroll Department