Purchasing Agent

What You’ll Do:

The Purchasing Agent assists in special projects relating to the origination, negotiation, and management of supply contracts for local vendors.

Your Key Responsibilities Include:

• Assist in creating and setting up new communities to bid in the Vendor Database.
• Send out Bid Invites via email to interested vendors.
• Assist in creating Spec Level & Scope of Work and coordinate plans.
• Research and respond to bidders' questions via email and phone calls.
• Pull bids from our bid program, NewStar; merge the bids to include base and options into Excel and format.
• Compile the lowest bids and create a budget template in Excel.
• Assist in the negotiation of contracts to include base and option.
• Assist in the execution of contracts and entering budgets.
• Respond to calls and emails from production and subcontractors regarding contracts, plans, questions, etc.
• Set up, maintain, protect, and ensure accuracy of all documents in Vendor Database to include plans, sublists, community information, documentation, etc.
• Provide ongoing support for Forward Planning, Centralized Purchasing Administration, and Subcontractors.
• Coordinate plan changes from production to consultants on new and active communities.
• Communicate outstanding issues where Purchasing and Forward Planning interface.
• Provide support for all vendor contracts, subcontractors, scopes, contracts, and production concerns.
• Communicate work progress and outstanding issues with the direct report daily.
• Perform other duties as needed or assigned.

What You Have:

• Strong negotiating skills.
• Ability to analyze problems and recommend solutions.
• Ability to maintain effective working relationships with customers, contracted agencies and workers, other employees, supervisory personnel.
• Excellent organizational skills and detail oriented.
• Residential Construction knowledge or experience.

Your Education and Experience:

• A Bachelor's Degree in Accounting, Business, or Construction Management is preferred.
• 2 - 5 years of purchasing experience preferred.
• 3 - 5 years of General Office Organization, Contract Administration, or Administrative Assistance experience.
• Residential Purchasing and Contracting is preferred.

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