Part-Time Administrative Assistant (24 hours/wk)

We're active members of the communities we serve. That's why at Stantec, we always design with community in mind. Our engineering and environmental groups provide comprehensive planning, design, and engineering services for all phases of road, bridge, rail, active transportation, municipal and development projects. This is where great people and great ideas truly make a difference. Our team members are dedicated and motivated to deliver excellence while applying sound engineering principals to deliver lifecycle solutions for both public and private sector clients. The high energy and volume of opportunities within our office allows you to set the pace of your career.

Your Opportunity

We are currently seeking a part-time Administrative Professional for up to 24 hours per week to manage the Wichita, Kansas office and assist staff with a variety of support tasks. An integral member of the Administrative Team, this position performs various support services for the office, colleagues, and project teams that can range from day to day. 

Your Key Responsibilities

In this position, you will be responsible for diverse functions that include but are not limited to the following:

• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, etc.)
• Perform clerical and administrative functions such as filing, sorting mail, package handling, scheduling meetings, event planning, travel booking, answer phones and greet guests, assists colleagues in ordering business cards and promotional materials.
• Manage the fleet vehicles for Wichita, including billing and tracking.
• Order office supplies and maintain supply inventory.
• Assist with timecard monitoring and completion when necessary.
• Review and submit invoices for payment to Accounts Payable.
• Print, bind, and laminate reports and other documents, as necessary, as well as monitor proper operation of equipment such as preventative maintenance requirements and calling for repairs.
• Assist with office website content.
• Support project teams with deliverables in Microsoft Word, Excel, and PowerPoint and Adobe Acrobat including but not limited to formatting internal and external memos, letters, correspondence, and reports. 
• Support HR as local Point of Contact and the onboarding/offboarding processes.
• Keep kitchen clean with supplies stocked and organized.
• Support IT as local Point of Contact.
• Support Records Management as local coordinator.
• Perform other administrative duties as requested.