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Our client is looking for an Accounts Payable / Accounts Receivable Analyst for a contract position, located in Aberdeen (Hybrid working).
ROLE
The AP/AR Analyst is a business and supplier facing role who will assist in the transition of manual accounts payable invoice processing to an automated invoice processing – E invoicing. A naturally collaborative person who can be agile and work with a team to deliver a common goal. This role helps company to report accurately to the business and government bodies, to be compliant.
RESPOSIBILITIES
AP operational / day to day duties:
- Process Adhoc/HR exception invoices
- Prepare and process Internet banking payments
- Continual maintenance of transactional processes by updating the SOPS (Standard Operating Procedures) to reflect any changes
- Prepare Payment Practice Report by downloading all the payments and removing the information which is not required to show payments on time
- Monthly reconciliation of Payment cards, Creditors, & GRIR clearing accounts
- Prepare payment card quarterly report for HR submission to HMRC
- Carry out spreadsheet maintenance biannual checks
- ARIS Controls by downloading monthly reports to support that we are following transactional process
- Carry out SAP UAT (User Acceptance Testing) for upgrades and patching
- Resolve queries raised by the business in a timely and professional manner
Duties to assist with E invoicing project as we transition from manual invoice processing to automation:
- Create SOPS for E invoicing processing
- Carry out E invoice system testing
- Champion the change to the business
- Trouble-shoot system issues and identify system improvements to meet user and business requirements.
REQUIREMENTS
Technical Skills:
- Experienced SAP user
- Strong Microsoft Excel skills
- VAT knowledge
- Request to Pay Supply Chain knowledge
- Aged credit report analysis skills
- Strong attention to detail and data entry skills
- Well organised with the ability to effectively prioritise work in order to meet deadlines
- Excellent interpersonal and relationship management skills; comfortable interacting with internal stakeholders and external suppliers on a daily basis
- Basic understanding of GDPR
- Ability to champion change
Education:
- An understanding of basic bookkeeping and accounting skills is required.
Work Experience:
- Experienced accounts payable specialist; minimum two years’ experience invoice processing in a busy accounts payable department
- Previous experience with reconciling accounts
- Previous experience with report preparation experience
- Previous experience with e invoicing is desirable
- Previous experience acting as a change agent/championing change is desirable
