Office Administrator

Our client is looking for an Office Administrator for a permanent position, located in Aberdeen.

RESPONSIBILITIES

• Carry out general administrative, secretarial, reception duties.
• Provide efficient and pro-active office management.
• Answer and direct calls with professionalism and courtesy.
• Create, maintain and update effective office procedures & systems.
• Prepare quotations/contract administration/suppliers orders.
• Schedule clients visits/training courses.
• Manage and develop database – in conjunction with the Lab Manager.
• Book-keeping and invoicing service using SAGE accounting software.
• Monitor and maintain debtor/creditor accounts, credit control, running reports for Accountant/Directors when necessary.
• Provide files and compiling/submitting information for Accountant each Year End, quarterly VAT returns prior to submitting to HMRC.
• Vehicle and equipment maintenance programme.
• Assist when required with packing goods for orders received, and preparation of supporting paperwork, delivery notes and booking courier shipments.
• Carry out any additional duties as requested from time to time.
• Liaise with directors, Lab staff, clients and suppliers.

REQUIREMENTS

• Previous experience in a similar role
• SAGE Experience