Office Administrator/Document Controller

Office Administrator/Document Controller

Management/Main Contractor – Pharmaceutical projects

North East – Barnard Castle

Salary – up to £38,500

The company

Inside Construction have been appointed to recruit an Office Administrator/Document Controller for a management/main contractor who partners with companies across the globe to provide sustainable projects. They work with clients in the pharmaceutical, life sciences, nuclear, power and aviation industries across the UK and offer a management service for new build, refurbishment, and maintenance projects.

Part of a bigger group of companies they have the benefit of being part of a well-established brand with their focus being on sustainable construction solutions.

The role

We are looking for an Office Administrator and Document Controller to support our EPCM small projects framework.

You will be pivotal in ensuring administrative tasks and document control processes are streamlined and effective, supporting the efficient delivery of engineering and construction projects.

Key Responsibilities

Office Administration:

• General Administration - Handle day-to-day administrative tasks such as managing calendars, scheduling meetings, organising office supplies, arranging inductions and managing visitors.
• Communication - Serve as the point of contact for internal and external stakeholders. Manage correspondence, general communications and phone calls.
• Financial Administration - Assist with invoicing, budget tracking, and expense reporting as required.
• Meeting Coordination - Organise and prepare for meetings, including venue arrangements, preparing agendas, and taking minutes.
• Health and Safety Compliance - Ensure all workplace health and safety regulations are followed in the office environment.

Document Control:

• Document Management - Implement and maintain document control processes and systems in accordance with existing GSK arrangements to ensure accurate management of engineering, procurement, and construction documentation.
• Document Review and Distribution - Control the numbering, filing, sorting, and retrieval of electronically stored or hard copy documentation produced by technical teams, projects, or departments.
• Revision Management - Ensure that all documents have correct permissions, are approved, and are up-to-date. Manage the process of document revision and distribution to relevant parties.
• Reporting - Generate regular reports on document status and completion, ensuring stakeholders are updated on project documentation status.
• Quality Assurance - Conduct regular checks to ensure compliance with internal standards and contractual obligations concerning document retention, security, and retrieval.

The Person

• Solid experience in an administrative role within an EPCM or related industry environment.
• Experience in document control is highly advantageous.
• Proficiency in MS Office applications and document management systems.
• Excellent organisational and multitasking abilities.
• Strong communication skills and the ability to work well with teams.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team in a fast-paced, dynamic environment.

The package

This is a great place to work and there is a high-level trust placed in employees and value placed on employee well-being. Salary will be up to £38,500 plus the following benefits.

• Up to 6% matched contributory pension plan
• Life assurance scheme
• 25 days annual leave plus 3 additional days at Christmas for shutdown also ability to buy additional leave.
• Discount scheme (including gym membership, mobile phones etc)
• Flexible/ hybrid working.
• Family friendly policies
• Employee assistance
• Professional development

How to apply

This is a fantastic opportunity to join a business that has an impeccable reputation in its field. If you think you’ve got what it takes, please apply today.

To learn more please contact Rachel Scott at Inside Construction.

Tel – (phone number removed)

Inside Construction is acting as an employment agency for this vacancy. All applications are strictly confidential.