Back to search
POST TITLE: Office Manager/PA
HOURS: Full-time (40 hours a week)
RESPONSIBLE TO: Deputy CEO
SALARY: £35,000 per annum
Job Purpose
To provide administrative support to the Deputy CEO with management of certain key functions for the business
Outline of Primary Duties
PA/EA Duties
· Provide diary management support to the Deputy CEO
· Report writing / reviews
· Support construction process for new crematoria and COLC.
· Provide administrative support to all online memorial sales
· Book venues, meetings and events
· Provide administrative support to all Memoria board meetings including preparation and management of monthly board packs.
· Take meeting minutes as required
· Assist Deputy CEO with private engagements, personal shopping and medical appointments
· Complete general research tasks both in industry and non-industry related tasks.
· Organise travel support for all senior and relief managers.
· Supporting our planning team with all administrative tasks to do with planning applications, legal challenges etc.
· Support directors with the compiling of monthly expense claims.
Marketing Duties
· Assist with the management of website content
· Assist any change to marketing material – managing the sign off process
· Work closely with Senior team to ensure that content is appropriate
Office Management Duties
· Assist with the management of the Company fleet including:
o Insurance
o Servicing
o Fuel card allocation
o Tolls and charges
· Ensure that the office has supplies for catering, cleaning etc
· Manage any requirements for building maintenance
· Manage off-site archiving process
· Authorising invoices for cleaners, archiving
Key Competencies
· High level of Word, Excel and systems experience
· Good communication skills
· Initiative and the ability to prioritise / manage own workload
· Adaptability
· Integrity, sensitivity and commitment
· Attention to detail
