Senior Accounts Payable Clerk

Walters People - Senior Accounts Payable Clerk - £28000 - Permanent

Walters People have partnered with a leading brand based in Birmingham in their recruitment of a Senior Accounts Payable Clerk to be based in Birmingham. The role offers hybrid working and a permanent contract.

Key Responsibilities of the Senior Accounts Payable Clerk:

• Oversee the maintenance of supplier records and ensure information is duly checked and authorised.
• Maintain the accounts for a specified range of suppliers and act as the suppliers' point of contact within Accounts Payable.
• Process all invoices within 24 hours of receipt ensuring that they are logged and / or posted onto the accounting system in accordance with established procedures.
• Ensure all invoices comply with client and HMRC requirements and are correctly authorised and approved within agree authority limits.
• Ensure that all invoice queries are actioned within 24 hours, liaising with Facilities Managers and Surveyors as required.
• Assist the Purchase Ledger Manager in obtaining client funding and dealing with issues arising from overdue payments.
• Reconcile supplier statements.
• Coordinate the matching of invoices against various reports to support payment processing, client reporting and service charge reconciliation.
• Identify and arrange replacement of any missing documentation.
• Assist as necessary in the opening, sorting and distribution of incoming mail.
• Prepare supplier invoice payments and ensure they are processed in a timely manner.
• Ensure value tax receipts are obtained in follow-up to payment of pro-forma invoices / applications.
• Analyse payments made to CIS registered suppliers on behalf of CIS registered clients.
• Ensure that all suppliers' CIS details are captured and recorded in a timely manner.
• Prepare CIS reporting information on a monthly basis in line with Client service requirements.
• Adhere to all agreed procedures and controls.
• Participate in the company's performance management programme, adhering to and promoting internal performance standards.
• Advise and guide junior members of the team.

About you as the Senior Accounts Payable Clerk:

• Experience in a purchase ledger / property accounts administration role within a busy office environment, ideally in a supervisory capacity.
• Must be highly numerate and accurate with strong attention to detail and good verbal and written communication skills.
• Conscientious and highly focussed, with practical office experience and common sense.
• Experience of using computer based accounting systems, ideally Trace Tramps, or similar packages such as Yardi Propware / Voyager, Qube Horizon, etc.
• Up to date experience of CIS reporting requirements a distinct advantage.
• Able to work to tight deadlines and manage time effectively.
• Good skills in Microsoft Office products (Excel, Word, and Outlook)
• Understanding of accounting techniques including purchase ledger transactions would be an advantage.

If you want to be considered for this role, all applicants must submit CVs online or send to

This role is managed by Walters People entity which is a temporary recruitment agency.