Personal Assistant

Personal Assistant

Duration: Long-term contract

Rate: Negotiable hourly rate

Hours: 37 hours per week, full-time

Working Pattern: Hybrid

Location: West Midlands

Our client is seeking an executive level Personal Assistant to support 2-3 Commissioners in the Commissioning Support Unit for the organisation.

You will ensure a consistently high-quality support service is provided to designated senior managers by carrying out a wide variety of administrative tasks, managing relationships and coordinating additional support where necessary.

Responsibilities:

• Potentially supporting 2-3 Commissioners
• Extensive complex diary management, scheduling meetings and booking rooms
• Following up on agendas/briefs/papers for commissioner meetings
• Meeting and greeting guests
• Responsible for travel and accommodation booking ensuring best value for money
• Responsible for handling all expenses
• Attend regular 121s with Chief of Staff
• Handle diary meetings with Commissioners
• Follow up on actions from Chief of Staff meetings and any other actions assigned by commissioners to the CSU
• Data management / record keeping
• Board meeting management
• Daily office closedown when onsite
• Daily review of all commissioners' diaries to ensure all meetings are in the joint diary
• Daily review of joint diary, checking all meetings have links, papers/agendas if required and rooms
• Cross cover of PAs during periods of leave

If you are interested in the role, we would love to hear from you! Please apply to receive more information.