Logistics Coordinator

Reed recruitment in Bristol is delighted to be recruiting for a Fleet Coordinator to Join a rapidly growing company who are looking for an experienced Fleet Coordinator They need to be friendly and helpful with an eye for detail and great administration skills. They must have the correct Ethos and hold a valid Class B driving license. The right person will combine a love of vehicles, logistics and a passion for reducing food waste. In return, you will be part of an inclusive and friendly team in a small but fast-growing charity doing impactful and rewarding work.

Job Title: Fleet Coordinator

Location: Bristol with the occasional travel in the southwest region

Job Type: Full Time

Benefits: 

£23,000 - £25,000

• 37.5 hours per week operating hours between 7:30 – 5pm depending on shift pattern

• 25 days holiday

• 5% pension contribution

Do you care about doing something worthwhile with your working day? Are you passionate about supporting people at work and beyond? you can make a real difference to the one million people in the southwest who are going hungry.

Our Fleet Coordinator will work with our warehouse teams and the wider FSSW team to keep the wheels turning so we can deliver much needed food to frontline organisations. 

Duties & Responsibilities:

Fleet Coordination

• Vehicle Servicing, Maintenance and Repairs
  • Liaise with external and internal contractors to arrange breakdown support, MOTs, services and repairs.
  • Develop relationships with contractors to build a list of trusted companies.
  • Triage and identify vehicle issues, then work with external contractors to resolve them.
  • Coordinate and undertake vehicle movements between sites and garages.
  • Carry out analysis of the fleet and its equipment including weekly vehicles checks and performing basic maintenance duties e.g. tyre pressures and topping up of vehicle fluids.
• Administrative duties
  • Manage our vehicle accessories and consumables.
  • Keep accurate records relating to the fleet and our drivers (repair log, vehicle checks, driving licence checks and incident forms)
  • Download of tachograph data for analysis
  • Administer insurance policy changes and claims involving our fleet and/or third parties.
• Gather and report on appropriate metrics to monitor the health of the fleet.
• Register and onboard new drivers by delivering volunteer and staff driving assessments and agency driver inductions.
• Model and promote best practice in all van duties.

General

• Respond to/answer any enquiries/communications via phone, email, in person or via inhouse IT/systems.
• Support and enable volunteers.
• Carry out any other duties that may reasonably be required in support of the main purpose of the role, including liaising with the wider FSSW team.

Essential knowledge, skills and experience

• Experience of working in an administrative role.
• Ability to develop, initiate and maintain systems and procedures.
• Interest in and understanding of vehicle maintenance and repair.
• Full clean UK driving licence.
• Experience of delivering training.
• IT competent and able to use various IT platforms/systems.
• A clear commitment to the ethos of our vision and mission. 

Desirable knowledge, skills & experience:

• Experience of working in logistics.
• Experience of working with people who require support.
• Experience of working within a food operation.