Accounts Assistant and Bookkeeper

Title: Office Administrator

Type: Permanent

Hours: Full Time (35 hours per week, Monday – Friday 9-5)

Location: Dingwall

Salary: £21,500 - £22,500

Details:

Our client is looking to appoint an Office Administrator on a full time basis in Dingwall. We are seeking a highly motivated and dedicated individual who will have the opportunity to gain valuable experience and further develop administrative skills within a dynamic and fast-paced professional environment. You will provide essential support to the office team and contribute to the smooth functioning of the business.

This is an entry level position that offers a valuable opportunity to gain practical experience on office administration. Comprehensive training and support will be provided to help you grow in the role. Please note while the below Person Specification outlines the ideal qualifications and qualities, we encourage candidates who may not meet all the criteria but possess a strong motivation to learn, grow and if eager to kick start your career in legal office administration to apply.

• General Administrative Support: Assist in various administrative tasks, including managing phone calls, emails, and correspondence, scheduling appointments, typing including audio typing, maintaining office supplies, and providing refreshments for office and clients.
• Act as relief receptionist when needed.
• Document Management: Assist with organising and maintaining legal documents, ensuring proper filling, scanning, and supporting with post and mailing.
• Client Support: Provide exceptional customer service to clients, answering inquiries and directing them to the appropriate departments.
• Data Entry and Reporting: Accurately enter and update client information, case details and other data into the firm’s case management system.
• Office Operations: Support day-to-day operations and maintaining office equipment and supplies.
• Meeting and scheduling: Assist in organising and scheduling meetings, maintaining, and managing diaries.
• Confidentially and compliance: Maintain strict confidentiality of sensitive client information and adhere to the firms’ policies and procedures, ensuring compliance with legal and ethical standards.
• Training and development: Participate actively in training programs and professional development opportunities to enhance your skills and knowledge.

Person Specification

• Strong organisation and time management skills with the ability to prioritise tasks and meet deadlines in a fast paced environment.
• Excellent written and verbal communication skills being able to effectively communicate with a wide range of customers, clients, colleagues, and Partners.
• Ability to understand and follow procedures.
• Proficient computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle multiple tasks simultaneously and adapt to changing priorities.
• Strong interpersonal skills and the ability to work as part of a team.
• Demonstrated ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
• Proactive problem solving skills and the ability to exercise sound judgement.
• A positive attitude with a willingness to learn and contribute to the success of the firm.
• Ability to work independently and take initiative when required.

Personal Attributes

• Presentable appearance.
• Enthusiastic, flexible, and adaptable.
• Can collaborate effectively with others.
• Willing to commit to training and development.

Castle View Personnel (Inverness) Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.

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