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Are you looking for a position to get you on the Finance career ladder? Are you already working in Finance but wish to take on a role that looks at all areas of the day to day running of a Charity?
Would you thrive as a pivotal member of a small team supporting vibrant communities for older people to live independently?
Abbeyfield Southern Oaks is a small but growing charity that aims to enhance the quality of life for older people through supported independent living, providing companionship and social interaction to diminish the effects of loneliness and isolation.
We have created this role to support both our sheltered houses and our 60 Apartment, Independent Living property , Nonsuch Abbeyfield, in Ewell, where this post is based.
Key Responsibilities
Purchase Ledger Management
- Ensure correct coding, approval and timely processing of all supplier invoices.
- To complete regular Credit Card reconciliations against staff expenditure Supplier Statement reconciliation.
- Prepare and process weekly payment runs.
- Complete monthly supplier and control account reconciliations
- Dealing with telephone calls from suppliers relating to requests for payment and general queries.
Sales Ledger Management
- Raise sales invoices, credit notes and refunds for rent and other services.
- Perform credit control, escalating issues in a timely manner, to minimise debts and arrears.
- Utility Billing and reconciliation
- Send Monthly Statements to customers and deal with any queries.
- Complete monthly customer and control account reconciliations
Other duties
- To complete regular Credit Card reconciliations against staff expenditure
- Support system developments.
- Support our internal POS system.
- Create and maintain stock records for shop, bar & restaurant.
- Perform ad hoc analysis, cost investigation and reporting from Business Central
- Attend meetings as required.
- Ensure all record keeping complies with the terms of the Data Protection Act (2018)
- Ensure ASO policies and procedures are always the most recent versions and are adhered to.
Expected Outcomes
- All tasks follow the correct process and completed in a timely manner
- Financial transactions are in accordance with GAAP, HRA and other regulatory bodies as well as ASO financial regulations
- Invoices are well managed and processed to comply with payment terms
- Supplier and Customer queries are minimised and responded to efficiently
Essential Requirements:
- Highly developed interpersonal skills, with the ability to communicate effectively with a range of stakeholders: residents, trustees, volunteers, suppliers, council officers etc.
- Excellent Excel and Word skills, proficient with SharePoint and other Microsoft products
- Excellent level of numerical, literacy and analytical skills
- Able to work equally well independently and as part of a team.
- Good organisational skills with attention to detail
- Problem solver who seeks to improve performance, efficiency and effectiveness.
- Self-starter with proactive approach
- Excellent relevant qualifications at GCSE and A level or equivalent
