Administrator

My client are a medium sized construction organisation based in Exeter.

They are looking for an experienced Administrator to join their growing team. The ideal candidate will have experience in a similar role in the construction sector.

Package will include:22,000 - 25,000 (depending on experience), 20 days holiday + BH, company pension, onsite parking, Private medical and dental, Immediate start available.

Duties will include but not limited

• Coordinating office activities and operations to secure efficiency and compliance to company procedures Dealing with telephone and e mail enquiries
• Creating and maintaining filing system
• Scheduling and attending meetings, creating agendas and taking minute
• Organising travel and accommodation for staff
• Letter writing, keeping diaries and arranging appointment
• Using a variety of software packages, such as Microsoft word, Outlook, Excel and Sage to produce correspondence and documents and to maintain presentations, record spreadsheets and database
• Devising and maintaining office systems and database
• Liaising with staff in other departments and with external contacts
• Ordering and maintaining stationery and equipment
• Organising and sending outgoing post
• Organising and storing paperwork, documents and computer based information
• Photocopying, scanning and printing various documents
• Preparation of quotes, tenders and project reports for Management

Qualifications and key skills required

• Ideally have Construction / Engineering Admin experience
• Sage experience preferred (Ideally 200) or Eque2
• Strong organisational skills
• Good understanding of invoicing and purchase order process
• Oral and written communication skill
• Tact, discretion, and respect for confidentiality
• A pleasant, confident telephone manner