Back to search
Operations Administrator
Our key client has a fantastic opportunity for an Operations Administrator to join their busy pressure control team based just outside Forfar.
This permanent full time position will offer a generous salary and company benefits.
KEY ACCOUNTABILITIES
- Prepare all delivery notes, equipment despatch notes and equipment returns notes.
- Book in all equipment rental returns on MS Navision.
- Type up In-House certification.
- Create DNV list and type up DNV certification.
- Create certification packs for sales orders.
- Update hose certification register.
- Scan, save and hyperlink certification to system and update expiry dates.
- Prepare Work Order job packs.
- Update personnel training and competency records.
- Notify 3rd party vendors of off hire dates and update MS Navision to suit.
- Update sales orders with off hire dates on MS Navision.
- Prepare Cargo Summary Tickets.
- Review and file completed Purchase Orders.
- General MS Navision data entry.
- Portal updates for dispatches / returns
- Send signed Equipment Returns Notes to customers.
- Complete Asset disposal process.
- Allocate equipment to sales orders in MS Navision.
- Answer the main phone line and transfer calls in a professional manner.
- General admin duties across all departments when required.
PERSON SPECIFICATION
Knowledge:
Understanding of an office environment and admin background beneficial.
Skills & Competencies:
Ability to operate all Microsoft products (Outlook, Word, Excel).
Customer service skills Good telephone manner.
Qualifications and certification:
National 5 Pass in English & Maths (or equivalent).
Experience:
Previous administrative experience preferred.
Experience using MS Navision (desirable but not essential).
Personal qualities:
Strong organisational skills.
Ability to multi-task and work well under pressure.
Good attention to detail.
Ability to problem-solve.
A team player, with a strong willingness and ability to learn.
