Accounts and Office Administrator

Job Title: Accounts and Office Administrator

Location: Frodsham, Cheshire

Type of Work: Temporary, Part-Time (19 hours per week), Flexible

Hourly Rate: 14.00 per hour

Total Staff Services are currently recruiting an Accounts and Office Administrator on behalf of one of our clients based in Frodsham, Cheshire. This is a temporary ongoing role for the right candidate. Key responsibilities in this role include completing financial processes as well as being responsible for general administration and any other small projects to be completed.

The hours for this role are flexible between 8am-5.15pm, Monday to Friday. The total hours for this position are 19 hours per week.

Duties will Include:

• Sales Invoicing - Receiving invoices from the project management team and sending out to clients.
• Purchase invoicing and credit chasing.
• Administering payroll process through external accountants.
• Sub-contractor payment review.
• Contract administration for services to the company e.g. Electricity, gas etc.
• Completing supplier on-boarding processes.
• Reconciling bank accounts.
• Sending out end of month and weekly cash flow reports to directors.
• Quarterly VAT bill administration.
• Assisting with compiling information to send to the accountants at year end.
• Pay in cheques to the bank when required.
• Keep online health and safety and client construction portals up to date with contract and insurance information.
• Updating Excel reports for weekly senior management meetings.
• Keeping company policy documentation up to date and all in the same format.
• Maintain file ID & documents held list.
• Making sure diarised events take place e.g. MOT's, road tax, purchasing stationary etc.
• General administrative duties such as filing, printing, shredding and archiving.
• Answering the phone and responding to emails.

Qualifications & Requirements:

• Previous bookkeeping/accounts experience.
• Knowledge of Xero.
• Accounting qualification essential.
• Client focused - happy to ring clients to chase payments.
• Proficient in Microsoft Suite.
• Excellent communication skills both verbal and written.

During your time in the company, you will be responsible for the quality of your own work manner and in this respect must conform to the organization's approved processes and procedures. Confidentiality with regard to client information is essential at all times. There may be times when you're require access to sensitive information, any misuse of data will be considered a breach of company protocols.