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My client are seeking a proactive and detail-oriented Senior Facilities Assistant to support the Head of Operations in managing daily facilities processes and ensuring an effective and efficient central support function. This role requires a blend of independence and team collaboration, making it ideal for someone who excels in a dynamic environment.
Day-to-Day of the Role:- Oversee and maintain office risk assessments including COVID-19, asbestos, and fire.
- Manage the BrightSafe Application, documenting risks and accidents as needed.
- Handle the annual renewal process for Buildings and Contents insurance with the provider.
- Coordinate visits and maintain relationships with suppliers such as washroom providers, pest control, and waste disposal services.
- Liaise with contractors to maintain building services and ensure all areas are clean and functioning safely.
- Organise annual safety checks including PAT testing, boiler service, and fire extinguisher service.
- Conduct emergency lighting and fire alarm tests as required.
- Assist IT with workstation assessments and manage equipment orders upon authorisation.
- Maintain kitchen supplies and manage recycling procedures.
- Update and maintain essential operational documents such as parking allocations and telephone lists.
- Support the Operations Team with various projects including refurbishments and marketing events.
- Proven experience in facilities management or a similar role.
- Excellent organisational and problem-solving skills.
- Strong written and verbal communication abilities.
- Proficient in IT and familiar with office management software.
- Ability to handle multiple tasks and work under pressure.
- Knowledge of health and safety regulations.
- A hands-on approach with a willingness to engage in manual work as needed.
- Competitive salary and benefits package.
- Opportunities for professional development and training.
- Dynamic and supportive work environment.
- Flexible working arrangements to support work-life balance.
