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Facilities Support Coordinator – 6 Month Maternity Cover – Ipswich
Monday – Friday (9:00am - 5:00pm)
Hybrid working
Salary: Competative + End of Term Bonus Circ £1500
•        Life Insurance
•        Income Protection Insurance
•        Healthcare
•        Gym Membership
•        Free Parking
•        Pension
•        Annual and quarterly performance bonus
•        20 days holiday + Bank holidays increasing over time & Christmas shut down
Leading International construction company with over 150 years history are looking for a proactive, hands-on administrator to support our Health & Safety and Facilities teams. Reporting to the H&S/Facilities Manager, you'll play a key role in helping us stay organised, compliant, and responsive in a fast-paced, process-driven environment.
What You'll Be Doing:
Facilities Support
- Keep our maintenance records up-to-date and ensure all compliance documentation is properly stored.
- Support planned and reactive maintenance projects, helping with scheduling and coordination.
- Liaise with external contractors and manage their access to the premises.
- Provide reception and switchboard cover during lunches, absences, or holidays.
- Communicate regularly with cleaning contractors and address feedback from staff and cleaners.
- Collaborate with Warehouse & Logistics Managers on building and maintenance needs.
Health & Safety / ISO Administration
- Provide admin support to the Health & Safety and ISO teams.
- Assist with updating policies, procedures, and standards related to H&S and ISO compliance.
- Help coordinate training, including booking courses, processing quotes and invoices, and distributing training materials.
- Manage records for issued safety equipment and ensure everything is tracked properly.
- Support visitor and contractor safety by managing inductions and sign-in/out processes.
- Handle other general admin tasks to help the team run smoothly.
What We're Looking For
- Strong administrative experience, ideally in a similar role or environment.
- Comfortable juggling multiple tasks and working to deadlines — even when things get busy.
- High attention to detail and strong organisational skills.
- Confident communicator, both written and verbal, with a friendly and professional phone manner.
- A team player with a proactive, adaptable attitude and a willingness to help wherever needed.
- Solid IT skills — particularly with Microsoft Office and database systems.
