Personal Assistant

Our client is an established organisation within the financial services sector, and they are looking for a Personal Assistant to join their team on a 12 month Fixed Term Contract.

The role will suit an experienced PA with a varied and transferable skills.

Salary: £32,000 - £37,000pa, depending on experience.

Hours: Monday to Friday 9am to 5.30pm. Some flexibility may be required.

Location: Fully office based in LS1

The role:

• Providing a high level support service across the team to ensure work and activities are managed and organised in a pro-active way.
• Extensive diary management to include responsibility for travel arrangements, meeting facilities and other associated activities.
• Produce research material and analysis using online information providers.
• Accurate and timely preparation of all materials using the most appropriate format in Outlook, Word, Excel, PowerPoint and other relevant software.
• Proof reading documents, as required.
• Administration support, including processing of expenses, invoices and coordination of audit documentation.
• Organising marketing events. Overseeing the planning and booking of all requirements and producing and maintaining guest lists.
• Maintaining work in progress database on a weekly basis.
• Assisting in the ongoing evaluation of all relevant LDC systems and procedures to ensure best practice and adherence to policy and procedures
• Using the meeting room booking system to ensure that meetings are managed appropriately.
• Anticipating what materials will be needed for meetings i.e. presentations, refreshments, lunch etc.
• Setting up meeting rooms and providing front of house service as appropriate.
• Telephone management - answering calls, taking and passing on messages and responding to queries wherever possible.
• Collating stationery and provisions and placing orders to fulfil.

About you:

• A friendly individual with excellent communication skills, who is able to build relationships quickly.
• Ability to be flexible on working hours.
• Ability to prioritise tasks and juggle conflicting deadlines.
• Ability to organise while paying close attention to detail.
• Self-starter with a proven ability to use their initiative.
• PA/EA/secretarial background - essential.
• Good grammar and written English.
• Able to prioritise own workload effectively.
• Proven ability to multi-task and self-initiate value-adding tasks
• Excellent and demonstrable knowledge of Microsoft Office applications including Word, Excel, Outlook and PowerPoint.

This is a superb opportunity for an experienced PA.

If you can commit to a 12 month Fixed Term Contract and you have the skills detailed above, we would love to hear form you! Please click apply or call Rachel on today!

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.