Office Facilities & HR Administrator

Excellent opportunity to be part of a great team and company as Office Facilities & HR Administrator. In this busy and varied role, you will assist in the smooth running of the head office, along with providing administrative support to the HR Manager and senior management team. Here you will be part of developing new initiatives and ensure, that together, departmental KPI’s are achieved. This is a full-time office-based position, based on the outskirts of Leicester.

The Key Responsibilities:

• Meet and greet all visitors and manage accordingly
• Ensure all calls to the company switchboard are answered promptly & handled appropriately
• Management the bookings of meeting rooms, room preparation and clearing
• Open and distribute the post and any parcel deliveries
• Weekly create and compile the rota for staff parking
• Liaise with office associated contractors. e.g. cleaners, maintenance personnel etc.
• Liaise with utility providers associated with the office
• Ensure stationery is well stocked and controlled
• Assist with the administration of HR records for sickness and absence
• Company secretarial support. Maintain the share register and ensure share certificates are produced in a timely manner to enable signature at Board Meetings
• Responsible for organising and booking hotels, travel and catering for the senior management team, as required
• Health & Safety: ensure the office is a safe environment
• Company Vehicles: collate monthly mileage records, along with annual driving licence checks
• Data compilation and reporting to assist new projects and initiatives
• Provide secretarial & general support to the CEO & directors and Senior Management Team
• Shared responsibility for the opening and closure of the office building
• Provide other ad hoc duties which are appropriate to the fulfilment of the role
• Become a trained first aider for the business - optional

Candidate Requirements:

• High level of numeracy and literacy
• Excellent verbal and written skills
• IT proficient. Including: Word, Excel and PowerPoint
• Possess a high level of attention to detail and accuracy
• Effective time management with strong organisational skills
• Happy to attend meetings as required and provide a positive contribution
• Must have a professional attitude and be Customer focussed
• Excellent interpersonal skills and the ability to work effectively as part of a greater team
• Flexibility and willingness to work outside contracted hours if required
• Self-motivated and disciplined, to be able to work with limited supervision
• If required, ability to delegate, manage and motivate the wider team
• Possess a can-do positive attitude, who is able to think quickly and be proactive
• Able to work under pressure to meet deadlines

Full-time office-based position, between 8:30 - 5:00pm, Monday to Friday.

Salary: £24,000