Events Assistant / Administrator

Events Assistant / Administrator who is extremely well organised, numerate, with a good understanding of Microsoft Office as well as excellent interpersonal, communication and administrative skills is required to join our team at The Army Benevolent Fund (ABF), which is the Armys national charity, supporting soldiers, veterans, and their immediate families in times of need.

SUPPORTING STATEMENT REQUIRED: A Supporting Statement is required with your CV to be considered for this vacancy. The supporting statement should highlight your skills and experience that are relevant to this role and explain why you would make an ideal candidate for this position.

SALARY: £27,500 per annum + Benefits

LOCATION: Hybrid / Work from home and the office in Thiepval Barracks, Lisburn (The Charity currently operates a minimum of 2 days per week in the office)

JOB TYPE: Full-Time, Initial2 Year Fixed Term Contract

WORKING HOURS: 35 hours per week

JOB OVERVIEW

We have a fantastic new job opportunity for an Events Assistant / Administrator who is extremely well organised, numerate, with a good understanding of Microsoft Office as well as excellent interpersonal, communication and administrative skills.

As the Events Assistant / Administrator you will be responsible for the day-to-day running of the Army Benevolent Fund (ABF) Northern Ireland Regional Office where you will be providing dedicated administrative, database management and accounting support to the regional office.

Working as the Events Assistant / Administrator you will be supporting regional fundraising, developing volunteer fundraising, and initiating and delivering regional fundraising events.

APPLY TODAY

If this job looks like your ideal position, then please send in your CV and supporting statement as soon as possible for our Recruitment Team to review.

SUPPORTING STATEMENT: Your Supporting Statement should highlight your skills and experience that are relevant to this role and explain why you would make an ideal candidate for this position.

DUTIES

Your duties as the Events Assistant / Administrator include:

Database Management

• Create and maintain accurate Event records in a timely manner, liaising with the National Office and other regional offices as required

• Handle supporter information: input, maintain and amend data and maximise use of the regional component of the Charity database

• Ensure that all supporter-entries are correctly coded and updated as needed

• Input and update all correspondence relating to a constituent held on the database

• Make efficient use of the database for communicating with supporters

• Ensure donations are correctly batched, thank you letters sent and saved, and the gift aid process has been correctly completed

• Working with the regional office team and volunteer committees to ensure that the region remains UK GDPR compliant

Administration

• Coordinate the general office administration and provide administrative support

• Respond to all telephone enquiries and act as the primary contact for supporters and volunteers

• Take initiative in giving guidance to supporters and volunteers

• Be able to search for, and comply with, relevant policy and process documents held on the Charitys network drives

• Receive and dispatch mail

• Maintain sufficient stationery supplies to ensure the smooth running of all aspects of the office, purchasing supplies locally and national as necessary, within budget

• Maintain office equipment, liaising with suppliers / engineers as required

Accounting

• Monitor the Regional Office income and expenditure, working closely with the Finance Department and RD

• Account for all donations received

• Count cash and cheques received at regional level and pay in to the relevant Bank Account

• Pay all approved invoices

• Maintain the Petty Cash account

Fundraising

• Assist with briefings and events and represent the Charity at external events

• Initiate and manage your own regional events where opportunities exist

• Assist the regional office team with engagement activities

• Support Charity volunteers, acting as the main Point of Contact for new volunteers

• Account for, maintain, and distribute fundraising equipment and merchandise

• Manage regional gift items and trading items for sale

• Ensure that you stay up to date and compliant with fundraising best practice

Other

• Flexibility for out of hours working, with time off in lieu (TOIL) available as compensation

• Attendance at the Charitys Annual Conference and other Charity events and activities

• To help assemble, erect and dismantle fundraising equipment, including gazebos and marketing stands

CANDIDATE REQUIREMENTS

• Well-developed communication skills, with strong interpersonal skills

• Literate and numerate to a high standard

• Ability to be flexible with working patterns

• Driving licence is essential

• IT literate with understanding of social media tools is desirable

• An understanding of the British Army and the Charity sector is desirable, as well as empathy with the Charitys beneficiaries

• Able to work on own initiative and as part of a team

The Army Benevolent Fund (ABF) is an Equal Opportunities Employer

NO AGENCIES PLEASE

HOW TO APPLY

To be considered for this job vacancy, please submit your CV and Supporting Statement to our Recruitment Team who will review your details.

JOB REF: AWDO-C12255

This job is being advertised by AWD online on behalf of The Army Benevolent Fund (ABF)