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At Adaptable Recruitment we have a great opportunity for a temporary Receptionist/PA to join a longstanding well established company in the Liverpool areaPackage: £22500 - 12 Months Fixed Term Contract.Holidays: 25 days + bank holidays Location: Liverpool - Fully office based Main Responsibilities to include:
- Initial point of contact for all visitors to the office
- Greet clients and other visitors in a friendly, professional, and courteous manner, notifying company contact of the visitor's arrival
- Organise and provide refreshments for all clients, visitors, and directors, including Board and external client meetings
- Ensure reception area and client meeting rooms are tidy and presentable, equipped with stationery and marketing material
- Handle incoming and outgoing mail
- Set up conference call facilities
- Organise transport and office car parking for visitors
- Arrange courier services and coordinate collections and deliveries
- Take delivery of packages, contacting the appropriate person or department upon receipt Notify appropriate person or department of incoming facsimiles
- Manage and order stationery requests and sundry items for the Liverpool office
- Organise offsite secure document storage and retrieval
- Assist and support the directors' PA, providing cover in the absence of the PA eg
- arranging travel and accommodation
- dealing with directors' expense claims
- typing correspondence, agendas and preparing PowerPoint presentations
- Keep the client kitchen area clean and tidy throughout the day including loading and unloading the dishwasher when necessary
- General office duties
The ideal Candidate:
- Professional in both attitude and appearance
- Excellent communication skills, both verbal and written
- Sound administration and customer service skills
- Good interpersonal and social skills
- Confident, friendly and helpful personality
- Highly organised with ability to prioritise own workload
- Ability to work to deadlines with proven time management skills
- Thorough approach to work and excellent attention to detail
- Proficient typing/keyboard skills
- Good working knowledge of Microsoft office applications eg Outlook, Word, Excel and PowerPoint
- Reliable with good timekeeping
- High degree of integrity with a flexible attitude
- Must be able to work proactively and on own initiative Ability to remain calm and consistent under pressure
