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Finance Officer/Accounts Payable Officer (temp), £35,000, Central London and HybridWe are working with a Central London based arts organisation to find a temporary Finance Officer/Accounts Payable Officer that can start immediately. If you are a seasoned AP professional and are happy to take on a short term contract at a renowned London institution, then please get in touch.You will be experienced in all AP processes, sitting as a part of a central function, and ideally will have knowledge of source-to-pay system Proactis. Candidates must be available to start immediately and be able to travel into the office 3 days per week, at least for the first few weeks, to get imbedded quickly into the team. We will be reviewing CVs throughout the process so please apply as soon as you are able to.We are committed to ensuring the entire process is inclusive and accessible for all candidates that fit the minimum requirements for our role. As such, we encourage applications from under-represented groups in the accountancy sector. Please let us know if we can make any reasonable adjustments for you at any stage in the process. Your Role - Manage supplier relationships appropriately.
- Supervise and advise accounts assistant with the following tasks:
- Ensure invoice register is up to date and complete.
- Set up new supplier and employee accounts on the system.
- Code, process and input supplier invoices and employee expenses.
- Obtain appropriate authorisation for all supplier invoices and employee expenses.
- Review employee expense claims, ensuring they are in line with the employee expenses policy, and resolve queries with individuals and managers.
- Review payment runs
- Ensure multi-currencies on the system are correct
- Ensure all suppliers and employees are paid accurately and on time.
- Maintain regular contact with other departments to obtain and convey information and/or correct transactions.
- Ensure accounts payable records are filed correctly and efficiently.
- Identify areas where processes could be made more efficient and offer solutions.
- Regularly review aged creditors and invoices in process and take proactive steps to reduce these as required.
- Resolve payment/processing queries efficiently and on time.
- Develop processes and controls to support the web shop reconciliation process.
- Reconcile payments received in the bank against orders in the web shop system.
- Process refunds for customers when required.
Your Skills & Qualifications: - Significant experience in an AP role, ideally on a contract with little handover
- Experience with Proactis would be beneficial
- Team player, supportive of close colleagues and willing to adapt to what is needed by the team
- Efficient and able to use their initiative
At Trace, we are committed to fostering an inclusive and diverse workplace and believe that, in any business, it is imperative that all members of staff feel appreciated and respected in their roles. Our job is simply to find the best candidate on the market, regardless of their age, race, religion, disability, gender identity, sexual orientation or any other factor irrelevant to their qualifications and competencies.If you have any further questions regarding accessibility throughout the process, then please get in touch or call a member of our DEIB Champions team.
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