Administrative Assistant at Career Moves Group in London

Administrative Assistant Location: London Length: 8 Months Rate: £192.80 p/d PAYE Hours: 9am – 6pm This client is a global software company that specialises in providing cloud-based solutions for workflow automation and digital transformation.??Duties:We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanour. You are the glue that keeps our Senior Leadership together. You're enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced, ever-changing environment.Handle end-to-end travel (flight, hotel, car, visa, etc.) arrangements for all senior leaders (Directors+) in Global People traveling in-region or to the regionProactively identify and address any issues that may arise during travel, providing quick and effective solutions.

In-office meeting management: align agendas, coordinate meeting rooms, assist with food orders, and other meeting needs for Senior Leaders when traveling to the region and requiring assistance with coordinating
Partner with VP+ Executive Assistant's when applicable to provide on the ground support when VP+ leaders are traveling in-region
Act as a point of contact for executives during their travels, offering support and assistance as needed
Expense management duties, which includes submitting expense reports and receipts in a timely manner

Skills:

3+ years of administrative assistant experience
Proactive, one step ahead work ethic, attitude and approach
You're able to multi-task, including juggling multiple calendars, teams and requests. You're also flexible in response to changing priorities and needs
Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
You're comfortable interfacing with global leaders and executives
Superior communication skills with the ability to work across all levels, internally and with agencies
High level of confidentiality, discernment and judgment
Desire to become a local and ServiceNow ambassador and work under pressure while consistently meeting deadlines
Familiarity with international travel regulations and restrictions is a plus
Proficient in travel booking platforms and expense management tools
You are a technical wizard with Word, Outlook, PowerPoint, Zoom, Concur, BOX

Administrative Assistant