Business Support Assistant Grade D

Job Title: Admin Clerk (Grade D)Location: London Borough of Tower Hamlets Salary: £16.98ph Contract Type: 30th June until the 25th of July 2025Hours: 9am to 5pm

Job Purpose:

The Admin Clerk (Grade D) will provide high-quality administrative and clerical support to ensure the smooth operation of departmental functions. The postholder will assist in the coordination of office processes, maintain accurate records, manage communications, and support the delivery of organisational objectives.

Key Responsibilities:

• Provide general administrative support including filing, data entry, photocopying, scanning, and managing correspondence.
• Maintain and update databases, spreadsheets, and filing systems (both electronic and paper-based).
• Prepare and format reports, letters, memos, and other documents as required.
• Handle incoming calls, emails, and other communications professionally and efficiently.
• Schedule meetings, take minutes, and assist in the preparation of meeting materials.
• Process incoming and outgoing mail and deliveries.
• Liaise with internal and external stakeholders, ensuring clear and effective communication.
• Support the procurement of office supplies and monitor stock levels.
• Ensure compliance with relevant policies, procedures, and data protection regulations.
• Assist with the collation and submission of reports, returns, and records as directed.

Person Specification:

Essential:

• GCSEs (or equivalent) in English and Mathematics (Grade C/4 or above).
• Proven experience in a general administrative or clerical role.
• Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook).
• Good organisational and time management skills.
• Excellent written and verbal communication abilities.
• High attention to detail and accuracy.
• Ability to work independently as well as part of a team.
• Commitment to confidentiality and data security.

Desirable:

• Experience working in a [public sector/educational environment.
• Knowledge of document management systems.
• Understanding of GDPR and data protection principles.

Thank you for your interest in this vacancy, which is being advertised by Smart10 Recruitment Group, who are acting as an employment agency / business. Your application will be considered in competition with others, and we will contact you within 3 working days if you have been shortlisted. Smart10 is a multi-award-winning specialist recruitment consultancy focused on the supply of temporary, contract and permanent placements across a select group of business sectors. In order to keep up to date and search for all our active jobs, please visit our website, like us on Facebook and follow us on Instagram or LinkedIn. Please refer to Smart10's Privacy Policy as to how we hold your data