Operations Assistant

Operations Assistant - Permanent Role *Advertised by Office Angels West End

Salary: £35,000 - £45,000

Hybrid (4 days in office, 1 WFH)

Location: West End, London

Join a top-tier European venture capital firm backing the next generation of game-changing tech companies. Specialising in B2B SaaS and enterprise software, the team partners with bold founders to scale some of the most exciting startups across Europe. Based in Central London, the firm offers a dynamic, fast-paced environment with a collaborative and mission-driven culture.

They're currently looking for a dynamic Operations Assistant to play a key role in keeping the business running smoothly and supporting a wide range of operational and team needs.

Key Responsibilities

Operations Support

• Diary management and administrative support for a senior executive.
• Coordination of travel arrangements (flights, trains, hotels) and liaison with an external travel provider.
• Scheduling internal and external meetings, including group meetings and strategy sessions.
• Managing incoming calls, post, and office supplies.
• Day-to-day liaison with the office provider and oversight of the physical office environment.
• Handling technical onboarding/offboarding of staff.
• Arranging team lunches, internal meetings, and visitor hosting.
• Supporting internal events including offsites, social gatherings, and team celebrations.
• Supporting H&S and fire warden responsibilities.
• Providing backup for compliance-related administrative tasks (e.g. Know Your Customer documentation).

Finance Support

• Reconciling company card payments and ensuring compliance with expense policy.
• Monitoring invoice inboxes and preparing weekly payment runs.
• General ad hoc support to the Finance team.

Legal Support

• Coordinating outbound KYC documentation and liaising with notaries.
• Supporting investor relations (IR) requests including document management.
• Managing document signing via DocuSign and assisting with legal invoice processing.
• Scheduling meetings with legal and external stakeholders.
• Maintaining the legal electronic filing system.

Investor Relations Support

• Scheduling investor meetings and managing related follow-ups, particularly around roadshows and travel.
• Updating and maintaining the CRM system.
• Tracking compliance logs and investor communications.
• Supporting the organisation of investor events including AGMs and private dinners.

What We're Looking For

• Excellent organisational and time management skills.
• Strong attention to detail and a high level of accuracy.
• Ability to prioritise and manage competing demands.
• Proficiency with Gmail and Google Workspace.
• Comfortable with technology and able to learn and adapt to new systems quickly.
• Strong interpersonal skills and a service-oriented mindset.

This is a fantastic opportunity to join a collaborative and growing team within a successful investment firm. If you thrive in a multi-faceted role and enjoy supporting people and operations, we'd love to hear from you.

To apply, please submit your CV and a brief cover note.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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