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Position: Office Manager / Executive Assistant
Introduction:We are seeking a highly organized and proactive individual to join our team as an Office Manager / Executive Assistant. This role requires a strong attention to detail, excellent communication skills, and the ability to effectively manage multiple tasks and priorities.
Key Responsibilities:- Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements- Act as the first point of contact for internal and external stakeholders, handling phone calls, emails, and correspondence in a professional manner- Ensure the smooth running of the office by managing office supplies, equipment, and facilities, as well as coordinating with external vendors and service providers- Support the recruitment process by posting job ads, scheduling interviews, and handling new employee onboarding- Assist with financial tasks such as processing invoices, tracking expenses, and managing budgets- Maintain and organize important documents, files, and records to ensure easy access and retrieval- Coordinate special events, meetings, and team-building activities as needed- Handle confidential information with discretion and maintain a high level of professionalism at all times
Qualifications:- Proven experience as an Office Manager, Executive Assistant- Strong organizational skills and the ability to prioritize tasks effectively- Excellent written and verbal communication skills- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software- Familiarity with office equipment and procedures- Ability to work independently and as part of a team- Experience with event planning and project management is a plus
